Contract Administrator Position

2 days ago

Bendigo, Victoria, Australia Service Stream Full time

At Service Stream, we are seeking an experienced Contract Administrator to join our team. This role is perfect for a highly motivated and organized individual who can manage multiple tasks and responsibilities effectively.

About the Role

The Contract Administrator will play a key role in fulfilling the administrative requirements of our contracts. Key responsibilities include coordinating reporting obligations, updating associated schedules and clauses, coordinating responses to non-compliance notices, and managing contract data quality and record-keeping requirements.

Key Responsibilities:
  • Coordinating reporting obligations, including monthly, quarterly, and annual reports, as well as ad-hoc reporting requests as required by contract management
  • Maintaining schedules requiring updates in the main works contract, including liaising with external works suppliers and sub-contractors to update information as required
  • Coordinating responses to non-compliance notices or requests for information relating to the contract
  • Tracking KPI performance and reporting to management on associated trends and forecasts
  • Coordination and upkeep of the contract fleet management list and managing all fleet requests and requirements
  • Reviewing and drafting contracts and agreements, and negotiating contract terms with vendors and clients' departures
  • Ensuring compliance with company policies and legal requirements
  • Managing contract renewals and terminations, and ensuring contract closeout and completion
  • Maintaining accurate records and databases of contracts, PSO, works agreements, consultancy agreements, PSO, master services agreement, plant hire agreements, and master supply agreements
  • Coordinating with other departments (e.g., legal, finance, procurement) as needed
Requirements:
  • Excellent organizational skills with proven ability in managing timeframes and dealing with multiple stakeholders at all levels of the organization
  • Setting up and ongoing managing of works and supplier contracts
  • Strong time-management and people skills, high degree of flexibility, and excellent multitasking ability
  • Process and detail-oriented outputs
  • High level of professionalism in day-to-day operations
  • Is a strong team player; has worked collaboratively with others
  • Demonstrates a service-excellence approach with a strong customer service focus
  • Is resilient under pressure
  • Experience in managing, reporting, and improving KPIs
Benefits:
  • Estimated salary: $80,000 - $100,000 per year, depending on experience
  • Secure, long-standing, and progressive business
  • Permanent, full-time position in a flexible workplace with WFH available
  • Employee rewards program and employee discounts across hundreds of businesses
  • Parental, cultural, community service, study, corporate volunteering, and purchased leave available
  • Free well-being support available 24 hours a day, 7 days a week, with our qualified assistance program to help manage all of life's complexities for you and your immediate family
  • Free professional, financial, and legal support
  • Inclusive and safety-first culture

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