Executive Assistant

4 months ago

Sydney, Australia Boutique Consulting Full time
  • Admin / Secretarial / Office Support
  • Executive Assistant
  • Sydney
  • Permanent / Full Time

18/7/2024

  • Act as the primary contact for senior leadership and deal teams
  • Interact with VIPs and high-level clients
  • A truly business-wide strategic support role

Boutique is excited to be working with a leading advisory firm renowned for their best-in-class and highly impactful work with major corporations, private investment, and government entities. Through sustained excellence, innovation, and integrity, our client has established themselves as a market leader within the corporate advisory space.
 
In partnership with this firm, we're looking for an experienced Executive Assistant to support multiple Managing Directors and the broader senior leadership team. You'll be an orchestrator of business-wide initiatives and a central point of contact for a high-energy and high-performing team. This role will see you effortlessly blend intricate schedule management with the production and preparation of high-calibre communications and presentations.
 
This is a high-impact Executive Support role where you'll be engaged across all parts of the business.
 
What You'll Do:

  • Manage Extensive Diaries: Juggle and coordinate the schedules and appointments for up to 3 executives, ensuring seamless time management.
  • Client Interactions: Engage with VIPs and high-level clients, providing exceptional service and creating a positive impression.
  • Deal Team Coordinator: Act as the primary contact for deal teams, assisting with scheduling and orchestrating events like closing dinners and roadshows.
  • Document Production: Craft high-quality documents and presentations using company templates in Word and PowerPoint, showcasing your attention to detail.
  • Print Production: Oversee the print production and collation of vital documents and presentations, ensuring they meet company standards.
  • Travel Arrangements: Book intricate travel plans, ensuring every detail is meticulously organized.
  • Reception Duties: Answer phones and warmly greet clients and guests upon arrival, making them feel welcome.
  • Office Administration: Handle a variety of administrative tasks, including organizing client events, social committee activities, processing expense claims, and catering for meetings.
  • Team Collaboration: Work closely with the broader business support team to ensure the office runs efficiently and smoothly.

The Experience and Expertise You'll Bring:

  • Seasoned Expertise: You own a vast wealth of knowledge and skills via at least 5 years of experience as an Executive Assistant in fast-paced corporate settings, ideally within financial services or advisory.
  • Communication Skills: Your outstanding communication skills enable you to effectively interact at all levels.
  • Discretion and Maturity: You handle sensitive and confidential information with the utmost discretion and professionalism.
  • Accuracy and Consistency: Your work is always precise and reliable, maintaining high standards in every task.
  • Time Management: You juggle multiple tasks and competing deadlines with ease, ensuring timely and efficient completion of all responsibilities.
  • Technical Proficiency: Mastery of MS Word and PowerPoint, ensuring all documents and presentations are top-tier and on-brand.
  • Calm and Resilient Under Pressure: You excel in high-pressure environments, keeping a cool head and delivering exceptional results.
  • Adaptability: You thrive in varied roles, showcasing flexibility and a proactive approach to diverse tasks.
  • Professionalism: Your presentation and demeanor reflect the highest standards of professionalism.
  • Dependability: Your work history is reliable and stable, demonstrating commitment and consistency.
  • Going Above and Beyond: Your dedication to excellence drives you to exceed expectations in all aspects of your role.
  • Team Collaboration: You possess a strong desire to work collaboratively, fostering a supportive and cohesive team environment.

In short, you're an experienced and well-rounded executive support professional who anticipates challenges before others, pays attention to the smallest details, and consistently performs at the highest standard.
 
In return, you'll become an integral part of a leading team at the forefront of corporate activity, gaining invaluable exposure to the inner workings of one of the top corporate advisory firms. You will have the opportunity to develop your career within a team that deeply values and fosters long-standing and impactful relationships.
 
If you are ready to take the next step in your career, we would love to hear from you Apply today, and if your experience and expertise is aligned with what our client is looking for, the team from Boutique will be in touch for a confidential chat.

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