Personal Assistant

4 weeks ago

Melbourne, Australia Hall & Wilcox Full time
  • Permanent part time role (three days a week between 8:30am - 5:00pm). Flexible arrangements exist for the right candidate, for instance the ability to work across four days within reduced hours.
  • Learning and career development programs for all roles and levels
  • Flexible leave options and up to 26 weeks paid parental leave
  • Free daily breakfast, office drinks and social events
  • Genuine commitment to diversity and inclusion across the firm

More information about our benefits can be viewed here: bit.ly/HWbenefits

About the role 

We are looking for a motivated and experienced Personal Assistant to join our firm based in our Melbourne office. This role will provide administrative support to Andrew Fairley AM with his firm activities and external responsibilities. This includes acting as Chairman of an ASX listed company, Consul General for Finland in Victoria, corporate Board work for various companies, Director of high net worth family groups, significant involvement in philanthropic entities, and operator of a major food producing orchard. 

We encourage applications from current law students nearing the end of their degree, as this role will provide beneficial exposure to the operations of a law firm.

Key responsibilities

The successful candidate will be responsible for, but not limited to:

  • Assisting Andrew across his various roles and responsibilities including;
  • Complex Hall & Wilcox matters in which Andrew acts as a Consultant;
  • Various corporate Boards;
  • Director of three high-net worth family groups;
  • Managing Director of Yarra Valley Cherries;
  • Deputy Chair of Mornington Peninsula Foundation and other philanthropic involvements;
  • Honorary Consul General for Finland in Victoria.
  • Extensive diary management;
  • Monitoring and responding to emails;
  • Organising meetings/interviews and events;
  • Organising and coordinating travel arrangements;
  • Drafting and preparing emails, letters and legal documents;
  • Typing dictated documents and finalising documents;
  • Telephone handling including answering incoming calls, taking detailed messages and making outgoing calls as required;
  • Liaising with clients on the telephone or occasionally in person;
  • Accounts work including preparing bills, entering and amending time, reconciling receipts and expenses to provide to accounts, and the preparation of monthly billing for various entities,
  • Consul General for Finland responsibilities including responding to phone and email enquiries, booking appointments and typing certificates where required,
  • Assisting with both electronic and paper filing; and
  • Personal duties as and when required.

Skills and experience

We would like to hear from candidates with the following skills and experience:

  • Previous experience as in administration is desirable, preferably within a law firm or as a Personal Assistant;
  • Excellent interpersonal and communication skills;
  • Proactive, reliable, punctual and flexible
  • Detailed and precise organisational skills;
  • Able to demonstrate initiative;
  • Fast & accurate typing skills are essential;
  • Proficiency in Microsoft office; 
  • Strong attention to detail, particularly in reviewing and preparing documents/emails; and 
  • Exposure to Xero is desirable, but not essential.

About us

Hall & Wilcox is a leading independent Australian law firm. We are a firm of more than 1150 people, including over 145 partners, delivering outstanding legal services to corporate, public sector and private clients, both Australian-based and those offshore doing business in Australia. Our purpose is to enable our clients, our people and our communities to thrive.

Hear from our people about what it’s like to work at HW: bit.ly/HWpeople

Some of our recent awards and citations include:

  • Law Firm of the Year at the 2023 Lawyers Weekly Australian Law Awards
  • Law Firm of the Year (101-500 Lawyers) and Diversity Initiative of the Year at the 2022 Australasian Law Awards
  • Ranked fourth in the Lawyers Weekly Top 25 Attraction Firms for 2023 and 2024
  • Workplace Gender Equality Agency (WGEA) Employer of Choice for Gender Equality (EOCGE) citation holder since 2018
  • Best Law and Related Services Firm ($100m-$200m revenue) and Best Professional Services Firm ($100m-$200m revenue) at the 2023 Client Choice Awards

We are known for having a great culture that is warm and welcoming, progressive, inclusive and supportive, and that is underpinned by our enduring values - known as Hallmarks.

We are also renowned for Smarter Law, which means we look beyond the status quo to think differently and find solutions that are better, faster and cheaper. Smarter Law includes enabling technology, challenging business models, innovative pricing and creative resourcing.

We are a firm of the future. We offer our people interesting and challenging work, and access to great clients. To learn more about HW visit our website.

Apply now

Let’s connect. Click apply to submit your application.

At Hall & Wilcox, we are committed to creating and maintaining a workplace that actively seeks to include, welcome and value unique contributions of all people. We encourage applications from candidates of all cultural backgrounds (including First Nations), age, abilities, sexual orientation and gender identities.

We are also committed to supporting candidates with disability so that every candidate is offered a fair, equitable and supportive recruitment experience. If you require any adjustments or support to complete your application, or if you have any questions, please contact Sally Cai, Talent Acquisition Advisor at sally.cai@hallandwilcox.com.au for a confidential discussion.

This vacancy is being managed directly by the HW Talent Acquisition / People & Culture team. We will contact our preferred agency partners should we require any assistance.

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