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Personal Assistant

1 month ago

Melbourne, Australia Michael Page Full time
  • Supportive & professional work culture

About Our Client

A national and leading retail brand are a passionate and down to earth team who collaborate strongly with colleagues, they are committed to delivering exceptional experiences. As well as a competitive salary, and additional leave benefits you'll be encouraged to innovate; you'll work in a collaborative environment knowing your difference will make the difference.

Job Description

  • Provide confidential and high-level personal assistance to the Managing Director.
  • Manage the Managing Director's calendar and schedule, optimising their time by coordinating meetings, appointments, and events.
  • Act as the first point of contact for all visitors and callers, managing communications and prioritising urgent matters.
  • Draft and prepare documents, including emails, reports, presentations, and spreadsheets, using Microsoft Office (Word, PowerPoint, Excel).
  • Coordinate domestic and international travel arrangements, including booking flights, accommodation, transportation, and overseeing visa applications.
  • Manage expense reporting and reconciliation for the Managing Director.
  • Assist with preparing for meetings, taking minutes, and following up on action items.
  • Liaise with internal teams and external stakeholders to ensure smooth communication.
  • Support other team members with administrative tasks as needed.

Skills & Experience

  • Minimum of 3 years' experience as a Personal Assistant, providing executive-level support in a fast-paced environment.
  • Highly Desired: Bilingual fluency in Mandarin.
  • Strong organisational skills with the ability to multi-task and prioritise effectively.
  • Exceptional communication skills, both written and verbal.
  • Ability to handle confidential information with discretion.
  • Proficiency in Microsoft Office applications, especially Outlook, Excel, and Word.
  • A proactive problem-solver with the ability to work independently while knowing when to seek guidance.
  • Positive attitude with flexibility and enthusiasm for growth.

The Successful Applicant

The successful candidate must possess a strong "can do" approach whilst having the ability to work both autonomously and within a team. A high standard of attention to detail and time management skills are imperative along with the ability to provide a high level of professionalism and customer service to both internal and external stake holders. The working environment a collaborative one where team spirit and open, honest communication is encouraged.

What's on Offer

You will have the opportunity to join a prestigious organisation and enhance your skills. You will benefit from succession plans, customised online learning and development programs.

  • Thrive in a supportive and collaborative workplace culture.
  • There are ample opportunities for career advancement and personal development.