School Administration- Enrolments Officer

**Commencing Date**: As soon as practicable
**Tenure**:Permanent, Part Time
**Hours**:22 hours per week over 3 days
**Salary Range**: $35.93 to $37.06 per hour pending experience
**Closing Date**:Monday, 9 June 2025 unless filled prior

**St Anthony's Catholic College** is one of Townsville's best schools offering a Prep to Year 12 Catholic education, located in the rapidly growing Deeragun and Northern Beaches precinct with its motto being "Let Your Light Shine". It is a Townsville Catholic school in the Franciscan tradition and our community continues to be animated by the spirit of St Francis of Assisi. The College comprises state-of-the-art facilities situated in a peaceful bushland setting with extensive grounds and is well-resourced to support committed and professional teaching staff in the provision of quality Catholic education for students in the Northern Beaches. As part of our teaching team, we will provide a supportive, flexible working environment where care for all staff is an important part of our ethos. We employ motivated people who want to work together to produce excellent outcomes for our students.

**About the role**

**St Anthony's Catholic College, Deeragun**is seeking an experienced and dedicated administrative professional. This is a **permanent, Part time** position completing **22 hours per week**. The role will commence as soon as practicable.

The Enrolment Officer works in collaboration with the Office Manager and provides high level administrative support to the College Leadership Team, demonstrating a degree of self-initiative, flexibility and attention to detail, and dependability.

The Enrolments Officer will be required to be the initial point of contact for all new families to the College. The incumbent will present a professional image and create a welcoming, warm and positive impression. As an initial point of contact for the prospective families of the college they deliver high quality customer service.

The position reports directly to the Office Manager but will work with the College Leadership team very closely.

**Key Accountabilities**

The Enrolments Officer will represent St Anthony's Catholic College in a professional, warm, friendly and efficient manner. Duties include:
**Enrolments**
- All enrolment enquiries for Years Prep to 12, providing a timely, tailored response and recording the enquiry in the College's database for follow-up.
- Manage the enrolment process for all students from enquiry through to commencement including the administration of all enrolment documentation.
- Coordinate interviews for prospective students and families with relevant Leadership and Senior staff.
- Maintain and enhance enrolment policies and procedures to maximise the efficiency of the enrolments process and the experience of prospective families.
- Maintain enrolments and enquiry databases to ensure they remain accurate and up-to-date, with all relevant information captured.
- Ensure student departure processes are accurately completed for Years Prep to 12.
- Completing Student Data Transfer Note for interstate transferees.
- Responsibility for accuracy of Student data in Compass for all students and families.
- Transitioning student portfolios and information to new schools as requested.
- Student administration duties using Compass.
- Performing end of year processes which include entering new students into Compass and assisting the Office Manager with rolling over students into their new classes for the following year.
- Assisting leadership with class placement as well as communicating this information to parents.

**Analysis and Reporting**
- Provide executive support and regular reports to the Principal on current and projected enrolment figures.
- Analyse and report on the statistical data available in the College's enrolments database regarding the movement of prospective enrolments through each stage of the journey from enquiry through to commencement, sharing feedback and insight on factors affecting enrolments.
- Liaise with relevant stakeholders to prepare and provide data and information to relevant government departments, including bi-annual census data, and assist with audit visits arising from the submission of data to government agencies.
- Assisting the Business Manager to develop reports on enrolment forecasts; statistical information on student enrolments; comparisons between past and current student numbers.
- Seek and compile feedback from families on the enrolment process to determine levels of satisfaction and opportunities for improvement.

**College Tours and Events - Coordination and Management**
- Conduct College tours for prospective students and families. Coordinate the involvement of other staff as required.
- Attend and assist with organising Open Days, School Expos and any other College events with an enrolment focus.
- Coordinate the organisation of Orientation Mornings/Days for new students, liaising with the appropriate staff.
- Coordinat