Administration Coordinator
1 week ago
About the role
The Administration Coordinator will work closely with the Administration Manager to oversee the administrative systems and operations of the Naomi Milgrom Foundation and provide logístical and organisational support across the Foundation's flagship projects, including MPavilion and Richmond Power Station.
As part of a dynamic team working in a creative industry, this role requires a proactive person comfortable with multi-tasking, managing competing deadlines and with excellent attention to detail.
Proficient literacy and numeracy are essential as the Administration Coordinator supports the Administration Manager in drafting proposals, reports, key stakeholder correspondence and awards submissions.
Key responsibilities
- Provide support in the administrative and operational requirements and office logistics of NMF and its flagship projects.
- Assist in the recruitment of seasonal staff, including scheduling interviews and preparing casual contracts.
- Provide support in the implementation of the NMF Reconciliation Action Plan, and track deliverables.
- Provide support in the implementation of NMF's CRM (Salesforce) and manage the stakeholder and collaborator databases to support stakeholder communications.
- Manage travel arrangements, team cultural activities, bookkeeping requirements, data entry including invoices, and general office administration.
- Assist in the management of NMF's outgoing grants, including preparing agreements & updating grant tracking documents.
- Organise team meetings and ensure accurate minutes are recorded and distributed as required.
- Assist the Administration Manager and program team to finalise and publish proposals, reports and acquittals.
- Assist in the onboarding of new staff members.
- Other duties as directed by the Administration Manager.
Essential skills include:
- Previous experience in an arts, creative industry or related not-for-profit organisation
- Excellent copywriting and organisational skills
- Microsoft office, including Word and Excel
- Experience in coordinating office administration
- Capacity to manage multiple deadlines & take initiative
- Excellent attention to detail
- Good humour
Desirable skills/experience:
- Experience managing a CRM (eg. Salesforce)
- An interest in art, architecture and design
Key Selection Criteria
- Administration experience, with previous demonstrated experience coordinating administrative systems
- Applicants should possess relevant qualifications and training equivalent to an undergraduate degree
- Demonstrated ability to work both independently and seamlessly within a team environment
- An ability to problem solve, a can-do attitude and confidence working across multiple projects
- At all times display empathy, with dynamism, in their internal and external relationships
PBA2
Profession: #Administration_and_Office_Support
Sector: #Arts_and_Culture
-
Events Management Specialist
1 week ago
Melbourne, Victoria, Australia beBeeConference Coordinator Full time $45,000 - $65,000Our resort, nestled in the Victorian High Country, is seeking a skilled professional to drive business growth through conferences and events management.This exciting opportunity involves coordinating all aspects of conference and event administration, operations, and accounting processes. Key responsibilities include:Providing quotations for conferences and...
-
Aged Care Service Manager
2 weeks ago
Melbourne, Victoria, Australia beBeeCare Coordinator Full time $60,000 - $80,000Key Responsibilities:This role requires the management of in-home care services, ensuring high-quality care is delivered to clients while maintaining compliance with relevant laws and professional standards.The ideal candidate will have a Certificate III in Aged Care or higher qualification and possess knowledge of the aged care industry and community...
-
Administrative Coordinator
2 weeks ago
Melbourne, Victoria, Australia beBeeAdministrative Full time $73,842 - $89,661Job DescriptionThe primary role of an Administrative Coordinator is to provide high-level support to senior executives, handling various administrative tasks and contributing to the smooth operation of the organization.This position involves a wide range of responsibilities, including coordinating meetings and events, preparing reports, managing records, and...
-
Administrative Coordinator
1 week ago
Melbourne, Victoria, Australia beBeeAdministrative Full time $55,000 - $80,000Job Title: Administrative CoordinatorWe are seeking an experienced Administrative Coordinator to join our team. The successful applicant will be responsible for providing exceptional customer service to new and existing families and students, and the College community.The role will assist in coordinating open days, managing databases, and other...
-
Administrative Coordinator
2 weeks ago
Melbourne, Victoria, Australia beBeeCoordinate Full time $73,376 - $87,377Job Title: Administrative CoordinatorWe are seeking an experienced and highly skilled Administrative Coordinator to join our team. As an integral part of the Youth Engagement & Pathway Unit, you will be responsible for providing high-level business, program, and administrative support to the Coordinator Youth Engagement & Pathway.The successful candidate...
-
Administrative Coordinator
1 week ago
Melbourne, Victoria, Australia beBeeAdministration Full time $80,000 - $100,000Administrative Coordinator RoleAbout the Opportunity:This is a long-term career opportunity where you will provide administrative support to our Health, Safety & Environment team across various projects.You will be responsible for ensuring general site safety is maintained by providing administrative expertise to both the site team and Health, Safety, and...
-
Administrative Coordinator
6 days ago
Melbourne, Victoria, Australia Trident Pest Control Full time $60,000 - $80,000 per yearCompany DescriptionResidential & Commercial Pest Control CompanyRole DescriptionThis is a full-time hybrid role for an Administrative Coordinator. The role is located in Melbourne, VIC, with the option to work from home part-time. The Administrative Coordinator will be responsible for executing day-to-day administrative tasks, including managing...
-
Administrative Coordinator
10 hours ago
Melbourne, Victoria, Australia Pharma People Full time $60,000 - $80,000 per yearAre you a proactive, organised, and detail-driven administrator ready to thrive in a dynamic and growing brand? We're looking for a motivated Administrative Coordinator to join the team based in Keysborough.Our client is a leading colour technology company for skin, revolutionising the modern tan, they use the highest quality ingredients and the latest...
-
Administrative Coordinator
2 weeks ago
Melbourne, Victoria, Australia beBeeAdministrative Full time $56,000 - $72,000Job TitleWe are seeking a highly skilled and motivated individual to fill the position of Administrative Coordinator. In this role, you will be responsible for providing administrative support to our team, ensuring seamless day-to-day operations.The successful candidate will possess excellent communication skills, both written and verbal, as well as the...
-
Administrative Coordinator
2 weeks ago
Melbourne, Victoria, Australia beBeeAdministrative Full time $80,000 - $90,000Job Title: Administrative CoordinatorKey ResponsibilitiesManage administrative tasks to ensure timely completion and maintain high productivity levels.Develop and monitor key performance indicators (KPIs) for administrative processes to drive continuous improvement.Ensure office supplies and equipment are sufficient and maintained, managing the office budget...
