Business Support Administrator

2 weeks ago

Melbourne, Victoria, Australia Broadleaf Projects Full time

**Business Support Administrator**
- Full-time | Melbourne | Supportive, Value-Driven Consultancy | Hybrid Work Arrangement_

We are looking for a proactive and dependable Business Support Administrator to join our team. You will play a key role in keeping our people and systems running smoothly, while supporting our People & Culture, Operations, and Finance functions.

This is a hybrid role, with a mix of in-office and work-from-home flexibility designed to support productivity and work-life balance.

This role is ideal for someone who enjoys organisation, takes pride in consistency and attention to detail, and is energised by enabling those around them to perform at their best.

**About the Role**

As our Business Support Administrator, you will:

- Provide warm, reliable day-to-day administrative support to Directors and team members
- Coordinate internal meetings, prepare agendas, and take minutes for key forums or committees
- Format and manage documents, internal reports, and registers
- Support business systems, processes, and internal communications
- Assist in tracking and visualising CRM database
Manage timesheets, expenses, and assist with invoice processing in Xero
- Assist with onboarding (systems access, induction coordination, equipment setup)
- Book travel and Director/staff trips
- Manage supplier communications when required
- Maintain records of training, development, and personnel-related activities
- Help ensure the office is well-equipped and organised to support a positive team culture
- Liaise with staff and vendors in a polite, professional, and consistent manner
Support team wellbeing initiatives and small internal events
- Bonus: Help format internal templates and documents using InDesign

We are looking for someone who takes initiative, anticipates needs, and contributes with consistency and care.

**What We Are Looking For**

Essential
- 5+ years experience in an executive assistant or office manager role
- A dependable working style and strong follow-through
- Excellent attention to detail and record-keeping
- Strong organisational skills and the ability to work independently once trained
- Clear written and verbal communication in Australian English
- Proficiency in Microsoft Office (Excel, Word, Outlook, Teams)
- Familiarity with cloud-based systems like BambooHR and Xero
- A collaborative mindset and willingness to support others across the team

Bonus Points For
- Experience coordinating meetings, preparing agendas, and taking minutes
- Comfort with formatting templates or internal documents (InDesign a plus)
- Experience supporting office systems, process improvement, or compliance registers
- A friendly, considerate, and team-oriented outlook

If you enjoy building and maintaining organised systems, like helping others succeed, and thrive in a dynamic, purpose-driven workplace—we'd love to hear from you.

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