Team Administrator

1 week ago

Brisbane, Queensland, Australia Smec Full time

**The Role**

We're seeking an enthusiastic **Team Administrator** to join our** Power & Energy Team, **in Brisbane. You'll be responsible for providing quality administrative support to the team on a full-time, permanent basis.

**Responsibilities include, but are not limited to**:

- Independently completing the team's administrative tasks
- Drafting and finalising correspondence, as required
- Collating reports and statistical information and creating PowerPoint presentations within area of assigned activity
- Preparing, coordinating and distributing documents, reports and presentations including functional and team reports, pipeline reports, monthly reports, resourcing planning and client material
- Booking travel and training where required
- Reconciling invoices
- Arranging team meetings and taking minutes
- Supporting hiring managers with the recruitment process and onboarding of new employees
- Actively contributing to the team's proposal and marketing materials including resumes, Project Data Sheets, client presentations and Capability Statements
- Assisting Project Managers and Engineers with the preparation of project deliverables and documentation
- Supporting Project Managers with the financial aspects of projects including creation, programming/resourcing, invoicing and closing within the financial system
- Monitoring and reporting timesheet and expense submissions and identifying and undertaking corrective and preventative action as appropriate

**About You**

**Suitable applicants will be/have**:

- 2+ years' corporate administration experience ideally within an engineering / projects environment
- Excellent verbal and written communication skills
- Excellent stakeholder engagement skills
- Ability to effectively prioritise tasks
- Proficient on MS Office tools
- Exposure to proposals / bid assistance would be highly valued, however not essential

In return, SMEC offers you the benefits that come from working in a global multidisciplinary consultancy in an environment where your fresh ideas and enthusiasm will be welcomed and rewarded.

**How to Apply

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