Administrative Support Specialist

3 hours ago

Brisbane, Queensland, Australia beBeeService Administrator Full time $60,000 - $85,000

Administrative Support Specialist

We are seeking a highly organized and detail-focused Administrative Support Specialist to join our team. This role will provide administrative support to the Service Department, ensuring accuracy in documentation across the full cycle of work orders, projects, purchase orders, inspection reports, and service work history of equipment.

  • Assist with work order creation, costing, and closure;
  • Project information inclusive of job/segment specific targets hours/durations/costs and status captured;
  • Capture labour costs by way of time sheets entry for employees and subcontractors by project segment;
  • Processing employee documentation on startup and demob from facility by way of updating CMS and INX records;
  • Employee timesheets and absences are entered in accordance with policy;
  • Assist with the completion of internal monthly reports and submission as required;
  • Create and issue POs for external services;
  • Raise commitments and assign to projects/jobs;
  • Process credits and returns to stock;
  • Establish and maintain filing systems;
  • Archiving records in line with business standards;

This is an excellent opportunity for someone looking to develop their skills in administration and make a meaningful contribution to our organization.

About You

To be successful in this role, you will require:

  • A minimum of 2 years' experience within a Service Administration or Coordination role;
  • Intermediate or advanced MS Outlook, PowerPoint & Excel skills;
  • Pronto or other ERP operational experience;
  • High proficiency in Microsoft Office 365;
  • Experience in completing purchase requests and job packs;
  • Completion of internal and external work requests;
  • Data entry and archiving and scanning skills;
  • Understanding of statutory requirements, plus confidentiality as per company policy;
  • A current drivers' licence;
  • Excellent verbal and written communication skills;
  • Proactive, highly motivated with a collaborative team-orientated mindset;
  • Effective time management and organizational skills;
Benefits

We offer a range of benefits, including:

  • Working for a Company who are focused on developing our people to deliver our solid pipeline of work and significant growth plans across the Eastern states;
  • Share $8K with your mate through our Referral Bonus for eligible roles;
  • Secure your future through 11% Superannuation on all hours worked;
  • Enjoy the Perks of BTP - Extensive employee benefits including retail discounts, access to our wellbeing centre, novated leasing, health insurance discounts, paid parental leave for primary and secondary carers, study assistance, and travel/accommodation benefits to name a few.

We strive to create an inclusive environment for all, welcoming applications from women, Aboriginal and Torres Strait Islanders.

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