Executive Assistant

6 days ago

Forrest Australian Capital Territory, Australia Office of Parliamentary Counsel Full time
About the role

This position provides high-level administrative and executive support on the Legislative Program, drafting teams, and the First Parliamentary Counsel (FPC)

In this role, your responsibilities will include, but are not limited to:

  1. Providing executive support to the First Parliamentary Counsel (FPC), Second Parliamentary Counsels (2PCs), and the Drafting cohort.
  2. Performing day-to-day tasks, including meeting room set up, greeting visitors, inbox and diary management, answering phone calls, data entry and tracking, and records management.
  3. Supporting the coordination of events, including conferences, forums and professional development programs.
  4. Financial reconciliation of credit cards, invoice acquittals and support procurement activities.
  5. Organising and overseeing travel arrangements, including booking flights, accommodations, and transportation, while managing travel-related expenses in accordance with whole of government standards.
  6. Preparing reports, presentations, and correspondence, ensuring all materials are accurate and professionally formatted.
  7. Supporting coordination of the Cabinet process, including the distribution of Cabinet materials and minutes, and the preparation of briefing packs.
  8. Providing ad hoc administrative support to the broader office as required.
  9. Providing secretariat support to meetings, committees and working groups, as required.
Key capabilities
  • Brings proven experience and capability in an Executive Assistant role.
  • Applies emotional intelligence and sound judgment, consistently demonstrating integrity and discretion.
  • Takes initiative to identify issues and implement solutions independently.
  • Excels in planning and organisation, managing competing priorities and deadlines with accuracy and efficiency.
  • Communicates effectively with strong verbal and interpersonal skills, fostering productive relationships across internal and external stakeholders.
  • Possesses well-developed writing skills and adapts communication style to suit diverse audiences.
  • Shows enthusiasm for supporting and driving change, contributing meaningfully to operational improvements.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software tools.
Eligibility requirements

To be eligible for these roles, you must:

  • be an Australian Citizen;
  • be able to obtain and maintain an Australian Government Security Vetting Agency (AGSVA) clearance to Baseline status.
How to apply

To apply for this position, please visit the careers page of our website to submit your application via our e-Recruit system. Your application should:

  • provide a one-page statement (approx. 750 words) outlining how your skills, knowledge, and experience make you the right person for the role, including details of relevant achievements and examples that demonstrate your suitability
  • provide a current CV detailing recent employment history that is relevant to this position;
  • provide the name and contact details of two referees as part of online application form. We may contact your nominated referees, and other people we think are appropriate. Please let us know if you want to us to advise you before we contact your nominated referees.

Applications close for this vacancy at 11.55pm on Sunday, 2 November 2025.

To discuss the position in more detail please contact Emma Modric via email

  • Executive Assistant

    2 weeks ago

    Canberra, Australian Capital Territory , Australia LEI Full time $60,000 - $80,000 per year

    Summary:We are seeking a highly organized and detail-oriented Executive Assistant to provide administrative support to our executive team. The ideal candidate will be able to manage multiple tasks and priorities, maintain confidentiality, and communicate effectively with all levels of the organization.Responsibilities:Manage the executive team's calendars,...

  • Executive Assistant

    2 days ago

    Canberra, n Capital Territory, Australia 96d79daa-3628-48f9-8bd1-2b7e7e590606 Full time $60,000 - $120,000 per year

    The RoleThe acquisition of conventionally-armed, nuclear-powered submarines is an historic and transformative endeavour for Australia. The whole-of-nation effort to safely and securely deliver the cutting edge nuclear-powered submarine program will transform Australia's economic and national security landscape for decades to come.The ASA 4 Executive...

  • EXPRESSIONS OF INTEREST: Internship

    2 weeks ago

    Forrest, Australian Capital Territory , Australia Trellis Data Full time $60,000 - $80,000 per year

    Summary:At Trellis Data we are at the forefront of AI and machine learning technology, developing innovative solutions that transform industries. Our team is composed of talented individuals dedicated to pushing the boundaries of what's possible and delivering exceptional results for our clients.As an intern at Trellis Data, you will be immersed in...

  • Executive Assistant

    2 days ago

    Canberra, n Capital Territory, Australia NCS Group Australia Full time $60,000 - $90,000 per year

    About us:We are NCS Australia We have brought together Australia's best tech talent, working as one to harness technology and advance our communities, to make the extraordinary happen.We're proud of our rich history of partnering with our clients to develop end to end digital technology solutions to accelerate their transformation and innovation journey. For...

  • Executive Assistant

    1 hour ago

    Canberra, n Capital Territory, Australia Turium Ai Full time $60,000 - $90,000 per year

    About the Role:We're looking for a highly organised and dependable professional to provide coordination and operational support across key projects and priorities. Based onsite in Canberra, you'll help keep things running smoothly — ensuring meetings, communication, and follow-ups are well managed and aligned with business goals.This role is ideal for...

  • Administrative Assistant

    2 weeks ago

    Manuka, Australian Capital Territory , Australia Biometix and Bixelab Full time $45,000 - $65,000 per year

    We're seeking a proactive and organised Administrative Assistant / Executive Assistant to support the day-to-day operations of our corporate team and provide high-level assistance to the CEO on a part-time/full time basis.This role is ideal for someone with strong administrative skills who enjoys working in a dynamic environment, coordinating schedules,...

  • EOI Administration and Executive Assistants

    2 weeks ago

    Canberra, n Capital Territory, Australia Paxus Full time $90,000 - $120,000 per year

    About the OpportunitiesAre you an experienced Executive Assistant or administration professional looking to take the next step in your career? Paxus is inviting expressions of interest from professionals at the all levels for upcoming vacancies across Canberra and other Interstate locations.Key Areas of ExperienceWe want to hear from you if you have...

  • Training Specialist APS6 equivalent

    1 week ago

    Canberra, n Capital Territory, Australia CS Executive Group Full time $90,000 - $120,000 per year

    Full -Time Hours, 37.5 per weekDeliver innovative training across face-to-face, virtual, and eLearning platforms to build security capability.Identify and close training gaps, keeping programs current, inclusive, and effective.Collaborate with stakeholders to enhance skills and promote a strong security culture.CLIENTOur client is dedicated to promoting and...

  • Executive Assistant

    2 weeks ago

    Darwin, Northern Territory, , Australia Northern Land Council Full time $83,199 - $95,816 per year

    Status: Fulltime – OngoingLocation: DarwinBase Remuneration Package:  $83,099 per annum plus 15% SuperannuationUnlock your potential with a career that fosters growth and rewards your talentThe Northern Land Council is seeking a highly organised and culturally aware Executive Assistant to support the General Manager – Regional Development. This is not...

  • Marketing Executive

    2 hours ago

    Canberra, n Capital Territory, Australia CRE8IVE Full time $60,000 - $90,000 per year

    About the RoleWe're looking for a driven and creative Marketing Executive to join our team at CRE8IVE. This role reports directly to the Senior Marketing Manager and will be pivotal in supporting the execution of innovative marketing campaigns and strategies across multiple industries. You'll work closely with both internal teams and clients to help drive...