Executive Assistant

5 days ago

Forrest Australian Capital Territory, Australia Office of Parliamentary Counsel Full time
About the role

This position provides high-level administrative and executive support on the Legislative Program, drafting teams, and the First Parliamentary Counsel (FPC)

In this role, your responsibilities will include, but are not limited to:

  1. Providing executive support to the First Parliamentary Counsel (FPC), Second Parliamentary Counsels (2PCs), and the Drafting cohort.
  2. Performing day-to-day tasks, including meeting room set up, greeting visitors, inbox and diary management, answering phone calls, data entry and tracking, and records management.
  3. Supporting the coordination of events, including conferences, forums and professional development programs.
  4. Financial reconciliation of credit cards, invoice acquittals and support procurement activities.
  5. Organising and overseeing travel arrangements, including booking flights, accommodations, and transportation, while managing travel-related expenses in accordance with whole of government standards.
  6. Preparing reports, presentations, and correspondence, ensuring all materials are accurate and professionally formatted.
  7. Supporting coordination of the Cabinet process, including the distribution of Cabinet materials and minutes, and the preparation of briefing packs.
  8. Providing ad hoc administrative support to the broader office as required.
  9. Providing secretariat support to meetings, committees and working groups, as required.
Key capabilities
  • Brings proven experience and capability in an Executive Assistant role.
  • Applies emotional intelligence and sound judgment, consistently demonstrating integrity and discretion.
  • Takes initiative to identify issues and implement solutions independently.
  • Excels in planning and organisation, managing competing priorities and deadlines with accuracy and efficiency.
  • Communicates effectively with strong verbal and interpersonal skills, fostering productive relationships across internal and external stakeholders.
  • Possesses well-developed writing skills and adapts communication style to suit diverse audiences.
  • Shows enthusiasm for supporting and driving change, contributing meaningfully to operational improvements.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software tools.
Eligibility requirements

To be eligible for these roles, you must:

  • be an Australian Citizen;
  • be able to obtain and maintain an Australian Government Security Vetting Agency (AGSVA) clearance to Baseline status.
How to apply

To apply for this position, please visit the careers page of our website to submit your application via our e-Recruit system. Your application should:

  • provide a one-page statement (approx. 750 words) outlining how your skills, knowledge, and experience make you the right person for the role, including details of relevant achievements and examples that demonstrate your suitability
  • provide a current CV detailing recent employment history that is relevant to this position;
  • provide the name and contact details of two referees as part of online application form. We may contact your nominated referees, and other people we think are appropriate. Please let us know if you want to us to advise you before we contact your nominated referees.

Applications close for this vacancy at 11.55pm on Sunday, 2 November 2025.

To discuss the position in more detail please contact Emma Modric via email

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