SMS Catering and Events Coordinator

Company Description

About Hub Australia:

Hub Australia provides premium workspaces, business networks, and services across 15 locations in Sydney, Melbourne, Brisbane, Canberra and Adelaide.

Founded and headquartered in Melbourne, Hub has grown to become the largest privately-owned coworking operator in Australia, with over 150 staff and over 7000 members ranging from small business and government to non-profit and corporations.

Established in 2011, Hub is a Certified B-Corporation and the first coworking space in Australia to be certified Carbon Neutral with Climate Active. Hub is a fun, energetic, and dynamic environment with plenty of room for growth – as we continue to build the best place to create, share, and work with others, there's a perfect place for you to grow with us.

Job Description

Love events? Obsessed with the details? Passionate about hospitality?

We're looking for a detail-oriented, service-driven Catering and Events Executive to join our team and help deliver exceptional meeting, catering, and event experiences across Hub's national network.

From coordinating catering and managing logistics to creating memorable experiences for clients and guests, you'll play a critical role in executing polished, high-impact events in our premium hospitality-led workspaces.

If you're someone who thrives in a fast-paced environment, loves being the go-to person, and can juggle multiple priorities while keeping the vibe fun and professional, this role is for you.

What your day-to-day will look like (but not limited to):

• Coordinate all catering and event logistics across multiple sites, from initial brief through to final execution.
• Liaise directly with clients to understand their meeting/event needs and provide guidance on catering, room setup, and AV requirements.
• Plan and manage all event elements, including menu selections, dietary requirements, delivery timelines, and vendor communications.
• Ensure flawless handover and setup by coordinating with on-site Workspace Experience and Operations teams.
• Build and manage strong relationships with suppliers and internal stakeholders to ensure quality and service excellence.
• Maintain records of orders, feedback, and budgets, and support continuous improvement of our service standards.
• Be the go-to problem solver when event or catering challenges arise—no request too much, no detail too small.

Qualifications

We're Looking For Someone Who:

• Has 2+ years' experience in event coordination, hospitality, or coworking (catering or AV background a plus).
• Is solutions-focused and thrives under pressure while juggling multiple deadlines.
• Communicates clearly and professionally with clients, vendors, and internal teams.
• Has strong attention to detail and pride in delivering seamless experiences.
• Brings a collaborative spirit—working cross-functionally with sales, ops, and vendors.
• Is organised, adaptable, and confident in managing logistics end-to-end.
• Has experience working with CRMs like HubSpot (preferred but not essential).

Additional Information

Why you should join us:

• Bring events to life in a fast-paced, premium environment that values hospitality and detail.
• Be part of a growing, purpose-led team at a certified Great Place to Work, B Corp, and carbon-neutral business.
• Access great perks like a Wellness Fund, paid volunteer leave, and your birthday off.
• Work with passionate teammates who exemplify our values: Hospitality First, Lead with Impact, Elevate Everyday, Make Things Happen.
• Expand your skills and career trajectory with our personalised training and professional development offerings.

Keen to join but don't tick all the boxes? Apply Anyway

We understand that skills and potential don't always fit neatly into a checklist. If you're passionate about this role but don't meet every single requirement, we still want to hear from you. Your unique experience and enthusiasm could be just what we're looking for

At Hub Australia, we are dedicated to building a diverse, inclusive, and equitable workplace. We believe that our strength lies in our differences, and we are committed to providing an environment where everyone is welcomed, respected, and supported. We encourage applicants of all backgrounds, identities, abilities and experiences to apply, as we strive to reflect the communities we serve.