Submissions Coordinator

5 days ago

Melbourne, Victoria, Australia Intrec Management Full time $60,000 - $90,000 per year
Date posted:

4 September 2025

Location:

VIC

Build Your Career with INTREC

At INTREC, we know that Our Difference is Our People. For over 28 years, we've been safely and sustainably delivering interior fitout, refurbishment, and construction projects across Australia's Eastern Seaboard. Our work spans key sectors including Education, Health, Government, Aged Care, Retail, Hospitality, Transport, Services Infrastructure, and Commercial. As we continue to grow, we're on the lookout for enthusiastic and driven individuals to join our team.

Join the INTREC Team

We're seeking an experienced Submissions Coordinator to manage the end-to-end process for tenders, expressions of interest, and other proposals. You'll play a critical role in the growth and success of our organisation, helping to produce high-quality submissions that make a real impact.

Key Responsibilities:

  • Oversee the tender process from initial enquiry to final submission.
  • Assist in developing bid content and ensure adherence to disciplined bid processes.
  • Proofread, edit, and write documents to ensure clarity and accuracy before submission.
  • Ensure all written communications are precise, detailed, and professionally formatted.
  • Coordinate with the Pre-construction, Estimating, and Management teams to ensure deadlines and deliverables are met.
  • Ensure all activities align with INTREC's policies, processes, and procedures.
  • Be an integral part of our National Business Development and Marketing team.
  • Assist with ad-hoc tasks for State Management.

What We're Looking For

  • Proven experience in a similar role, ideally within the construction industry.
  • Proficiency in Adobe InDesign, Photoshop, and Illustrator.
  • Strong communication and interpersonal skills, with the ability to liaise effectively with internal teams and external stakeholders.
  • Ability to stay organised and level-headed under pressure and ensure deadlines are met.
  • A commitment to a high-performance culture and collaborative teamwork.
  • Exceptional time management and the ability to juggle multiple tasks efficiently.

Why INTREC?

At INTREC, our people are at the heart of everything we do. We'll support your personal and professional growth with:

  • $2,000 towards external learning after completing probation, plus tailored development plans to help you achieve your career goals.
  • Structured performance and salary reviews to recognise and reward your contributions.
  • A $6,000 employee referral program to celebrate and reward great connections.
  • Novated car leasing (to get around more easily and save on tax).
  • Wellbeing support, including access to a gym and a dedicated Wellbeing Ambassador.
  • Regular industry networking and lunch & learn sessions to keep you connected and growing.
  • A supportive and flexible team environment where collaboration and balance matter.
  • Plus, in the office you'll enjoy fresh bread, healthy snacks, and smoothies to keep you fuelled throughout the day.

Note to recruitment agencies: INTREC partners with preferred suppliers and does not accept unsolicited resumes.

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