Administrative Assistant

In a natural, sustainable environment Billanook College aspires to provide an accessible, uniquely caring learning community in which students confidently create and navigate their own learning pathways. We do so with respect and appreciation of diversity, equity, justice and our place in a changing world.

At Billanook College, our Staff are central to our mission. We aim to recruit and sustain a workforce focused on the shared vision of the College. 

The Position 

Billanook College seeks applications from suitably qualified and experienced administrators with experience in the Performing Arts space.

This is a part-time, ongoing role at 0.65 working across 5 days a week, commencing January 2026. The role is responsible for providing administrative support to the Performing Arts Learning Area and the Learning Leader – Performing Arts and staff, as well as overseeing the daily operations of the Alan Ross Centre. Some of the core responsibilities of the role include:

• Managing all administration related to the Performing Arts Learning including correspondence, accounts, staffing and student information.
• Liaising with parents, students and staff across a large variety of matters.
• Managing schedule of music tutors including maintaining accurate records and ensuring appropriate spaces are available for lessons.
• Providing assistance with administration relating to AMEB examinations.
• Providing support for the organisation and promotion of key programs and events.
• Oversee the daily operations of the Alan Ross Centre including the receipt and management of booking inquries, quotes, event set up and liaison with clients.

Further information about the role is provided in the position description attached to this advertisement.

About You

You are a proactive individual who enjoys a busy day. You have the ability to work autonomously and have previous experience in a similar role or have experience in the Performing Arts space. Experience in the education sector is an advantage as is the ability to professionally engage with a variety of people. 

Candidates must be passionate and enthusiastic with the capacity and experience to succeed, have strong interpersonal skills and be able to communicate with community members across stakeholder groups. 

The School

Billanook College is an independent, co-educational Early Learning to Year 12 school situated in the outer eastern suburbs of Melbourne.  The School has an enrolment of approx 1000 students, supported by 160 staff.

Our Staff are instrumental in creating and maintaining our strong, positive culture. We know that staff perform at their best when they are encouraged by keen students within an environment of excellent behaviour. Students' behaviour depends on many factors: a solid sense of self-worth; good positive peer-group friendships and connections; belonging at school and at home, and an awareness of their ability to succeed – particularly outside the classroom.

A school becomes a 'good school' only when it has great staff. Great Staff "make it matter" and "make the student matter".

Billanook is committed to employing Staff who are aligned with the College's mission, vision, values and strategic direction and we work hard to ensure our recruitment and selection process is equitable, transparent, consistent and merit based.

We are a school driven by best practice and innovation. Being part of such a strong team has its rewards, not only in the quality of education provided to our students, but also in collegiate support, and personal and professional learning.

How to Apply

Please click on the 'Apply for this job' link.

Your application should include a cover letter addressed to the Principal, Mr Roger Oates, outlining your suitability to the requirements of the position and a resume. 

Applications Close - 5.00pm on Sunday 9 November, 2025

The college reserves the right to make an appointment at any stage of the recruitment process, including prior to the closing date for applications. We thank you for your understanding.

Our Commitment to Child Safety

Billanook College is committed to the safety, wellbeing and inclusion of our students.  The College has no tolerance for child abuse and is a child safe employer.

All potential employees and volunteers will be required to comply with the College's Child Safety Policy and Code of Conduct, which are available on our website. Billanook College performs thorough assessments of potential and existing employees in accordance with the legislated Child Safe Standards. The assessments will be used to ascertain whether the potential or existing employee is a fit and proper person and is suitable for child related work in a school environment.  The screening process includes, but is not limited to, the checking of potential and existing employees' qualifications, identity, references, VIT registration, criminal record and Working with Children checks.

Billanook College is committed to the principles of Equal Opportunity Employment and the principles of merit-based selection, equity, diversity and procedural fairness in our recruitment process.