Administration Officer

Administration Officer

Posted by Bimbadeen Preschool Inc on 01 Jun 2023

Organisation

Bimbadeen Preschool Inc

Closing date

Primary role

Administrator

Position type

Part-time

Location

Mooroolbark

State

VIC

About the Centre/Service

Bimbadeen Pre-School is a community-based kindergarten overseen by a volunteer Committee of Management (Committee). An exciting opportunity exists for an Administration Officer who is experienced in working in a kindergarten environment.

Work Days of the Role

Flexible

Hours of Work of the Role

10

Description

You will assist the Committee (employer) and staff with the efficient administration of the service in accordance with all applicable legislation including the Education and Care Services National Law and Education and Care Services National Regulations. Specifically, you will be required to:

• Manage the annual enrolment process including managing waiting lists, sending out offers and confirming places.
• Prepare and distribute communications to families, responding to parent queries.
• Manage completion of enrolment documentation by all families.
• Enter data into the Kindergarten Information Management System (KIMS) and Arrival
• Manage the kindergarten's website and other relevant information streams.
• Prepare surveys as required, analyse results and report to the Committee and any relevant bodies.
• Plan, coordinate and attend, Bimbadeen Pre-School Open Day, in May each year.
• Ensure all documentation is maintained accurate and up to date. This includes all Policies, Procedures and Emergency Management Plan
• Liaise with external parties, such as cleaners and bookkeeper, etc., and track planning activities around centre improvements and support education team planning, as required.
• Assist in day to day matters of the kinder and ensure continuity and consistency across Committee and educators.
• Perform any other ad-hoc administrative duties, as required.

Position to commence in January 2026 with a thorough handover provided at the end of 2025/commencement of 2026 by current administrator.

Qualifications

• Experience in working in a kindergarten environment.
• Flexibility in work hours is desirable.
• Comprehensive knowledge of the legislative requirements in the early childhood sector is desirable.
• Ability to work as a member of a team and with the committee, and effective communication skills, including both written and verbal skills.
• Ability to plan and manage tasks effectively.
• Knowledge of KIMS, Arrival, NQAITS and TLDS is desirable
• Computer literacy, including knowledge of Storypark and Microsoft suite

Requirements

WWCC

Industrial Agreement/Award

Children's Services Award 2010