Administration Assistant

15 hours ago

Melbourne Victoria Australia Franchise 6 Full time $45,000 - $65,000 per year

Job Title: Administration Assistant

Job Summary:

We are looking for a highly organized and detail-oriented Administration Assistant to provide essential support to various departments within our building and construction organization in Melbourne, Victoria. The ideal candidate will assist in maintaining smooth operations and efficient workflow, handling general administrative tasks, coordinating meetings and events, managing office supplies, supporting the HR department, and ensuring confidentiality with sensitive information.

Responsibilities:

– Manage correspondence, schedule appointments, and maintain records

– Organize and coordinate meetings, conferences, and events

– Handle incoming calls and inquiries accurately

– Prepare internal communications, memos, and reports

– Maintain office supplies inventory and place orders when needed

– Support HR department in onboarding new employees and maintaining records

– Collaborate with team members to ensure efficient workflow

– Assist in managing travel arrangements for staff members

– Uphold confidentiality with sensitive information

Qualifications:

– High school diploma or equivalent; additional certification in office administration is a plus

– Proven experience as an Administration Assistant or similar role

– Proficient in MS Office Suite (Word, Excel, PowerPoint)

– Excellent organizational skills

– Strong attention to detail

– Exceptional verbal & written communication skills

– Ability to prioritize tasks & work independently

– Familiarity with basic HR processes is desirable

Please note: Professional demeanor required.

  • Administration Assistant

    10 hours ago

    Melbourne, Victoria , Australia LEI Full time $45,000 - $60,000 per year

    Summary:We are seeking a highly organized and detail-oriented Administration Assistant to join our team. The ideal candidate will provide essential support to various departments within our organization, ensuring smooth operations and efficient workflow. This role requires excellent communication skills, a proactive approach, and the ability to handle...

  • Administration Assistant and Receptionist

    9 hours ago

    Melbourne, Victoria , Australia Crown Property Services Full time $45,000 - $65,000 per year

    About us…We are a privately-owned Melbourne based commercial cleaning company servicing medium to large businesses across Victoria and Australia wide. We are located centrally in St Kilda Road where there is readily accessible transport right at your doorstep. As we take the next step in our growth journey, we are looking for a mature minded individual who...

  • Administrative Assistant

    2 days ago

    Bayswater, Victoria , Australia Jem Archaeology Pty Full time $45,000 - $65,000 per year

    At Jem Archaeology, we're a thriving team of 40 professionals dedicated to preserving Victoria's cultural heritage. Based in Bayswater, we have developed a great reputation with Registered Aboriginal Parties, Traditional Owner groups, and clients across Victoria. We pride ourselves on the quality we deliver from first point of contact through to project...

  • Administration Assistant

    14 hours ago

    Port Melbourne, Victoria , Australia Biosis Full time $60,000 - $80,000 per year

    About The RoleWe have a great opportunity for an Administration Assistant to join our team in our Port Melbourne office on a 12-month contract, with strong potential to transition into a permanent role. This role is crucial in supporting our consultants, projects, and the operational efficiency across our offices in Victoria. As part of a collaborative team...

  • Receptionist/Administrative Assistant

    10 hours ago

    Tyabb, Victoria, , Australia Flinders Christian Community College Full time $45,000 - $60,000 per year

    Receptionist/Administrative AssistantFull-time (1.00 FTE), OngoingImmediate Start available Applications are invited for the position of Receptionist/Administrative Assistant, from experienced and innovative candidates with a strong commitment to Christian education. This is a full-time ongoing position at our Tyabb Campus.The Receptionist and...

  • Administrative Assistant

    15 hours ago

    Mooroolbark, Victoria, , Australia Billanook College Full time $60,000 - $90,000 per year

    In a natural, sustainable environment Billanook College aspires to provide an accessible, uniquely caring learning community in which students confidently create and navigate their own learning pathways. We do so with respect and appreciation of diversity, equity, justice and our place in a changing world.At Billanook College, our Staff are central to our...

  • Administrative Assistant

    8 hours ago

    Mooroolbark, Victoria, , Australia Billanook College Full time $60,000 - $80,000 per year

    In a natural, sustainable environment Billanook College aspires to provide an accessible, uniquely caring learning community in which students confidently create and navigate their own learning pathways. We do so with respect and appreciation of diversity, equity, justice and our place in a changing world.At Billanook College, our Staff are central to our...

  • Junior Administration Assistant

    9 hours ago

    Pakenham, Victoria , Australia Wellbeing Services Pty Full time $40,000 - $60,000 per year

    Join Australia's Largest Chiropractic Network Junior Administration Assistant – Head Office, PakenhamPart-Time | Immediate Start | Supportive Team EnvironmentWellbeing Chiropractic is Australia's largest provider of Chiropractic care, with 50 clinics (and counting) across the country — and we're still growingWe're looking for a bright, motivated and...

  • Administration Officer

    12 hours ago

    Melbourne, Victoria , Australia LEI Full time $40,000 - $60,000 per year

    Summary:The Administration Officer is a vital role in all industries, responsible for providing efficient administrative support to ensure smooth operations. This position requires exceptional organizational skills, attention to detail, and the ability to handle multiple tasks simultaneously. The ideal candidate will possess excellent communication and...

  • Administrative Assistant

    15 hours ago

    Chelsea Heights, Victoria , Australia The Speech & OT Co Pty Full time $40,000 - $60,000 per year

    About The Speech & OT Co. The Speech & OT Co. are a team of Speech Pathologists and Occupational Therapists who service the South East and North areas of Melbourne. We are a small team of 25 incredible humans who strive to make a positive impact, support one another and have a lot of fun while doing so.  We take a neurodiversity affirming approach to all...