Executive assistant

1 day ago

Sydney, New South Wales, Australia Lee Family Office Full time $120,000 - $180,000 per year

Role Purpose

The role is designed to provide the CEO with a trusted right-hand, ensuring clarity, alignment, and execution on priorities, while maintaining operational discipline within the Family Office.


Key Responsibilities

CEO Execution & Coordination

  • Serve as the CEO's principal support, ensuring directives are communicated clearly and executed promptly.
  • Liaise directly with the CIO, CFO, COO, GC, and other executives to ensure CEO instructions are implemented.
  • Oversee the organisation of meetings, recruitment processes, and other initiatives by coordinating between the Office Secretary and the relevant executive chief.
  • Track actions assigned by the CEO to senior leaders, following up to ensure progress and accountability.

Leadership & Oversight

  • Manage and oversee the Office Secretary/Administrator, ensuring all administrative and scheduling functions align with the CEO's requirements.
  • Act as a bridge between administrative staff and senior executives, keeping operations efficient and aligned.
  • Ensure staff and executives remain accountable to deadlines, tasks, and standards set by the CEO.

Operational Management

  • Coordinate recruitment logistics when directed by the CEO, ensuring candidate meetings, documentation, and executive involvement are well organised.
  • Oversee scheduling, travel, and executive coordination to optimise the CEO's time and focus.
  • Ensure that meeting notes, action items, and outcomes are recorded, communicated, and followed through.

Governance & Communication

  • Draft, review, and circulate correspondence, reports, and documentation on behalf of the CEO.
  • Maintain strong internal communication channels between the CEO and the leadership team.
  • Safeguard confidentiality and discretion in handling sensitive Family Office and business matters.

Execution Support

  • Work alongside the chiefs to resolve issues and remove obstacles to the CEO's agenda.
  • Monitor progress of strategic and operational initiatives, escalating concerns to the CEO when necessary.
  • Provide hands-on support to ensure the Family Office runs to the CEO's standard of professionalism and efficiency.

Key Skills & Attributes

  • Strong leadership and people management skills, able to bridge between senior executives and support staff.
  • Highly organised with the ability to manage multiple complex priorities.
  • Strong interpersonal and communication skills to effectively liaise with C-suite executives.
  • Discretion, integrity, and resilience in handling sensitive information.
  • Proactive executor who can translate vision into action and follow through to completion.

Reporting Line

  • Reports to: CEO – Lee Family Office
  • Direct Reports: Office Secretary/Office Administrator
  • Works closely with: CIO, CFO, COO, GC, COS

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