Administration Officer

1 week ago

Elsternwick, Victoria, Australia ST JOSEPH'S SCHOOL Full time $60,000 - $80,000 per year

Role Description/Criteria

Role Description/Criteria

St Joseph's Primary School is seeking an experienced and highly organised Administration Officer to join our dynamic school community. The successful applicant will work as part of a team in managing the front office of our school. This is a vital role in ensuring the smooth day-to-day operation of the school, providing essential administrative support to the Principal and staff while maintaining a welcoming and professional front office environment.

About the Role

The Administration Officer is the first point of contact for students, parents and visitors, playing a crucial role in communication and school operations.

Position Details

Part-time role: Tuesday - Friday, 8:30 AM – 4:30 PM

Experience with platforms such as nForma, PassTab, Enquiry Tracker, Operoo, iNewsletter, Synergetic and/or eSIS would be beneficial.

A full role description is attached below.

Key responsibilities include:

  • Upholding Child Safe Standards and ensuring compliance with policies.
  • Maintain confidentiality and sensitivity in all aspects of the role.
  • Managing reception duties, phone calls, and correspondence.
  • Providing administrative support, including student records management and processing purchase orders.
  • Assisting with financial tasks such as receipting, banking and credit card transactions.
  • Organising bookings for excursions and events where needed.
  • Supporting enrolment processes and promotional activities.
  • Proofread and publish the fortnightly school newsletter.
  • Administering first aid and maintaining office supplies.

Who We Are Looking For

The ideal candidate will have:

  • A commitment to child safety and the Catholic ethos of the school.
  • Patience and demonstrate empathy.
  • An awareness of Duty of Care responsibilities.
  • The capability to work as part of a team.
  • Strong attention to detail through advanced administrative and organisational skills.
  • The ability to manage multiple responsibilities effectively while maintaining composure and professionalism under pressure.
  • Excellent communication and interpersonal abilities.
  • Proficiency in computer systems and office software.
  • The ability to establish and maintain good relationships with students, staff and families
  • A friendly and professional approach to working with students, staff and families.

This is a rewarding opportunity to contribute to a positive and supportive school environment. If you are a motivated and dedicated professional who thrives in a busy school setting, we encourage you to apply.

The St Joseph's community is committed to the safety, well-being, and protection of all children in our care.

Application Procedure

Applications are invited from suitably experienced persons for the position of Administration Officer to commence in Term One, 2026.

Address your application to the Principal - Mrs Claire Tobin

Please prepare a Cover Letter, along with your CV and 2 referees.

Click the 'Apply for Job' button and submit your application by 3:00pm, Friday, October 17th.

The School reserves the right to employ the successful candidate before the application window has closed.

Application Procedure

Please submit your CV and cover letter to

Details:

Address: 28 Sandham Street

Elsternwick

Phone:

Website:

Principal: Mrs Claire Tobin

Enquiries:

Applications Close: 17/10/2025

Position: Education Support Employee

Type: Ongoing

Hours per Week: Part-time

Role Description - School Officer (Administration)

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