Administration Officer

1 week ago

Elsternwick, Australia St Joseph's School Full time

**Role Description/Criteria**

**Role Description/Criteria**

St Joseph’s Primary School is seeking an experienced and highly organised Administration Officer to join our dynamic school community. The successful applicant will work as part of a team in managing the front office of our school. This is a vital role in ensuring the smooth day-to-day operation of the school, providing essential administrative support to the Principal and staff while maintaining a welcoming and professional front office environment.

**About the Role**

The Administration Officer is the first point of contact for students, parents and visitors, playing a crucial role in communication and school operations.

**Position Details**

Part-time role: Tuesday - Friday, 8:30 AM - 4:30 PM

Experience with platforms such as nForma, PassTab, Enquiry Tracker, Operoo, iNewsletter, Synergetic and/or eSIS would be beneficial.

A full role description is attached below.

**Key responsibilities include**:

- Upholding Child Safe Standards and ensuring compliance with policies.
- Maintain confidentiality and sensitivity in all aspects of the role.
- Managing reception duties, phone calls, and correspondence.
- Providing administrative support, including student records management and processing purchase orders.
- Assisting with financial tasks such as receipting, banking and credit card transactions.
- Organising bookings for excursions and events where needed.
- Supporting enrolment processes and promotional activities.
- Proofread and publish the fortnightly school newsletter.
- Administering first aid and maintaining office supplies.

**Who We Are Looking For**
- A commitment to child safety and the Catholic ethos of the school.
- Patience and demonstrate empathy.
- An awareness of Duty of Care responsibilities.
- The capability to work as part of a team.
- Strong attention to detail through advanced administrative and organisational skills.
- The ability to manage multiple responsibilities effectively while maintaining composure and professionalism under pressure.
- Excellent communication and interpersonal abilities.
- Proficiency in computer systems and office software.
- The ability to establish and maintain good relationships with students, staff and families
- A friendly and professional approach to working with students, staff and families.

This is a rewarding opportunity to contribute to a positive and supportive school environment. If you are a motivated and dedicated professional who thrives in a busy school setting, we encourage you to apply.

The St Joseph’s community is committed to the safety, well-being, and protection of all children in our care.

**Application Procedure**

Applications are invited from suitably experienced persons for the position of Administration Officer to commence in Term One, 2026.

Please prepare a Cover Letter, along with your CV and 2 referees.

**Application Procedure**:
**Details**:
**Address**:28 Sandham Street
Elsternwick

**Phone**:9528 1614

**Principal**:Mrs Claire Tobin

**Applications Close**:17/10/2025

**Position**: Education Support Employee

**Type**:Ongoing

**Hours per Week**:Part-time

Role Description - School Officer (Administration) (1).pdf

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