Executive Assistant

Job description

Agency Department of Corrections Work unit Offender Rehabilitation and Engagement

Job title Executive Assistant Designation Administrative Officer 4

Job type Full time Duration Ongoing

Salary $75,091 -$85,611 Location Darwin

Position number 24039 RTF Closing 28/09/2025

Contact officer Amanda Lucas on or

About the agency

Apply online

APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR

TERTIARY QUALIFICATIONS.

Information for applicants – inclusion and diversity and Special Measures recruitment plans

The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates

people with disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment

process or job, please discuss this with the contact officer. For more information about applying for this position and the

merit process, go to the OCPE website.

Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures

plans, go to the OCPE website

Primary objective

Provide comprehensive, confidential, administrative support to the Executive and work unit, including administrative

coordination and Ministerial Liaison support.

Key duties and responsibilities

1. Provide comprehensive administrative support to an executive which may include:

• Providing high level secretarial support including minute taking and logistical support to working groups, committees,

and events/functions.

• Monitoring all communication channels in and out of the Executive's office, including email and diary management,

scheduling meetings, and travel arrangements

• Maintaining appropriate administrative systems, registers, processes, databases, and record management ensuring

effective and efficient workflows within the unit

• Managing a range of procurement functions including travel arrangements, purchasing, and processing credit card

transactions

• Supporting working groups, committees and for events/functions the Executive/ work unit are involved with.

• Liaise in a discreet and confidential manner with a wide range of people including but not limited to; all levels of staff

within the agency, the Minister's office, external stakeholders and the general public.

Selection criteria

Essential

1. Demonstrated experience providing administrative support to a senior leader or executive, including managing

calendars, scheduling meetings, handling correspondence and maintaining confidential files and records.

1. Proficient in the use of MS Office (Word, Excel, Outlook, Teams, and PowerPoint) and record management systems

with a willingness to adopt new technology.

1. Well-developed professional, interpersonal, and influencing skills with the ability to communicate (both written and

verbally) with a diverse group of stakeholders and build positive working relationships with other executives and staff.

1. Prior experience operating in a fast-paced environment with strong organisational and time management skills with the

flexibility to handle changing priorities and work independently with minimal supervision.

1. Attention to detail with ability to delegate and escalate issues, develop creative solutions, and seek out positive

improvements.

Further information

The Department of Corrections has a Smoke Free Policy. Staff are not permitted to smoke anywhere on Departmental

premises, facilities or in vehicles, nor whilst working off-site. The preferred applicant/s will be required to complete a pre-

employment questionnaire, and the successful applicant/s will be required to undergo a criminal history check (confirmed

by fingerprints and name check) prior to commencement of employment. An adverse criminal history will not necessarily

exclude an applicant from this position. All Department of Corrections employees are subject to random drug and alcohol

testing.

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