Executive Assistant

Job description

Agency Department of Education and Training Work Unit Teaching and Learning Services

Job title Executive Assistant Designation Administrative Officer 4

Job type Full time Duration Ongoing

Salary $75,091 - $85,611 Location Darwin

Position number 34722 RTF Closing 28/09/2025

Contact officer Tania Kolomitsev, Senior Director on or

About the agency

Apply online

APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR

TERTIARY QUALIFICATIONS.

Information for applicants – inclusion and diversity and Special Measures recruitment plans

The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates

people with disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment process or

job, please discuss this with the contact officer. For more information about applying for this position and the merit process, go

to the OCPE website.

Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures plans, go

to the OCPE website.

Primary objective

Provide comprehensive, confidential, administrative support to the Executive and work unit, including administrative coordination

and Ministerial Liaison support

Context statement

Teaching and Learning Services (TLS) provides evidence-based differentiated services and support to preschools and schools to

maximise outcomes for Territory children and young people. Our services encompass quality teaching and learning, national and

systemic assessment, transition to boarding school support and policy coordination. TLS also plays a strategic role in implementing

government priorities, offering expert advice to the education minister and the department's senior executives. We enhance our

work by actively engaging with a broad range of stakeholders to ensure best outcomes for all of our clients.

Key duties and responsibilities

1. Provide comprehensive administrative support to an executive which may include:

• Providing high level secretarial support including minute taking and logistical support to working groups, committees and

events/functions.

• Monitoring all communication channels in and out of the Executive's office, including email and diary management, scheduling

meetings and travel arrangements

• Maintaining appropriate administrative systems, registers, processes, databases and record management ensuring effective

and efficient workflows within the unit

• Managing a range of procurement functions including travel arrangements, purchasing and processing credit card transactions

• Supporting working groups, committees and for events/functions the Executive/ work unit are involved with.

• Liaise in a discreet and confidential manner with a wide range of people including but not limited to; all levels of staff within the

agency, the Minister's office, external stakeholders and the general public.

Selection criteria

Essential

1. Demonstrated experience providing administrative support to a senior leader or executive, including managing calendars,

scheduling meetings, handling correspondence and maintaining confidential files and records.

1. Proficient in the use of MS Office (Word, Excel, Outlook, Teams and PowerPoint) and record management systems with a

willingness to adopt new technology.

1. Well-developed professional, interpersonal and influencing skills with the ability to communicate (both written and verbally)

with a diverse group of stakeholders and build positive working relationships with other executives and staff.

1. Prior experience operating in a fast-paced environment with strong organisational and time management skills with the

flexibility to handle changing priorities and work independently with minimal supervision.

1. Attention to detail with ability to delegate and escalate issues, develop creative solutions and seek out positive improvements

Further information

Under the Standardised Role and Recruitment program applications found "suitable but unsuccessful" may be given future

consideration for identical vacancies in the Northern Territory Public Sector. Applicants not wishing for future consideration may

opt out if contacted by Workforce Services.

The selected applicant must hold a current NT Working with Children Notice (Ochre Card) and driver's licence or the ability to

obtain prior to commencement.