Senior Executive Consultant

Job description

Agency Department of Education and Training Work unit Inclusion and Engagement Services

Job title Senior Executive Consultant Designation Administrative Officer 6

Job type Full time Duration Fixed from 31/01/2026 for 12 months

Salary $96,620 - $107,721 Location Darwin

Position number 42018 RTF Closing 16/11/2025

Contact officer Chloe Gage-Pearson on or

About the agency

Apply online

APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR TERTIARY

QUALIFICATIONS.

Information for applicants – inclusion and diversity and Special Measures recruitment plans

The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates people with

disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment process or job, please discuss

this with the contact officer. For more information about applying for this position and the merit process, go to the OCPE website.

Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures plans, go to the

OCPE website.

Primary objective

The position is the first point of contact for all correspondence/briefings for the Engagement and Partnerships division and is part of a

high performing team providing high quality executive support to the Executive Director.

Context statement

The position is responsible for monitoring, coordinating and reviewing all internal and ministerial correspondence/briefings for the division.

The position provides high level advice, ensuring quality, timely and accurate responses, as well as appropriate consideration of the broader

departmental context. The position provides support to the Assistant Director, Organisational Effectiveness and works with the Executive

Assistant and Assistant Director, Business Operations, to work in a fast-paced team with frequently changing deadlines and priorities. The

position requires attention to detail a well as high interpersonal skills to support strong partnerships with a wide range of internal and

external stakeholders. It requires a person who is experienced, mature, calm, well organised, flexible, and able to work under pressure.

The successful candidate will look for continuous improvement opportunities and ways to innovate and improve the tracking of

correspondence and associated work processes.

Key duties and responsibilities

1. Provide a full and confidential range of executive support services to the Executive Director to ensure a professional, consistent and

efficient approach to the management of correspondence/briefings at all times.

2. Provide the Executive Director with high level secretarial and administrative support including managing, compiling and distributing

meeting agendas and papers, by providing high quality timely advice and effective liaison.

3. Liaise effectively and discreetly with all levels of staff within the department and external agencies, including managing and advising

on the input from across multiple sources.

4. Manage the timeliness of information, deliver and promote continuous improvement in the quality of correspondence/ briefings and

secretarial practices and procedures through departmental capacity building and development.

1. Carry out projects, research tasks and provide other assistance to the Executive Director, Youth, Engagement and Partnerships and

Assistant Director, Organisational Effectiveness as required, including reporting requirements, as well as support the preparation of

high-quality correspondence/ briefings, responses and communication materials.

1. Work collaboratively within and across multiple executive support teams.

Selection criteria

Essential

1. Proven effective administrative and secretarial skills at the executive level, including attention to detail and the ability to be discreet,

maintain confidentiality, think strategically and discern sensitive issues.

1. Demonstrated initiative, proactivity and organisational skills of a high order including an ability to anticipate, work under pressure,

independently and flexibly to complete competing tasks within required timeframes.

1. Demonstrated knowledge relating to the preparation of high-level papers, including ministerial and departmental

correspondence/briefings, reports, submissions and communication materials, including presentations and speeches.

1. Proven ability to efficiently and accurately utilise various systems to produce reports and correspondence, including demonstrated

high level skills in drafting, proof reading, editing documents and collating information.

1. Ability to effectively work across teams to achieve objectives, including to lead capacity building across executive support and

administrative teams.

1. High level ability to build and sustain positive relationships with executives, key stakeholders, including people from diverse cultures

and backgrounds and an ability to respond to changes in executive/stakeholder needs and expectations.

Desirable

1. Demonstrated knowledge of the machinery of government as well as the strategic priorities of the department.