Executive Assistant

Job description

Agency Department of Corrections Work unit Youth Justice and Community Corrections

Job title Executive Assistant Designation Administrative Officer 4

Job type Full time Duration Fixed for 12 months

Salary $75,091 - $85,611 Location Darwin

Position number 46890 RTF Closing 13/11/2025

Contact officer Sasha Dennis, Deputy Commissioner on or

About the agency

Apply online

APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR

TERTIARY QUALIFICATIONS.

Information for applicants – inclusion and diversity and Special Measures recruitment plans

The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates

people with disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment process or

job, please discuss this with the contact officer. For more information about applying for this position and the merit process, go

to the OCPE website.

Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures plans, go

to the OCPE website

Primary objective

Provide comprehensive, confidential, administrative support to the Executive and work unit, including administrative coordination

and Ministerial Liaison support.

Context statement

The Department of Corrections is a unified correctional system that holds youth and adults to account, while offering the

opportunity to change. The Department is focused on delivering safer communities, breaking the cycle of offending, and supporting

long-term rehabilitation and reintegration.

Key duties and responsibilities

1. Provide comprehensive administrative support to an executive which may include:

• Providing high level secretarial support including minute taking and logistical support to working groups, committees, and

events/functions.

• Monitoring all communication channels in and out of the Executive's office, including email and diary management,

scheduling meetings, and travel arrangements

• Maintaining appropriate administrative systems, registers, processes, databases, and record management ensuring effective

and efficient workflows within the unit

• Managing a range of procurement functions including travel arrangements, purchasing, and processing credit card

transactions

• Supporting working groups, committees and for events/functions the Executive/ work unit are involved with.

• Liaise in a discreet and confidential manner with a wide range of people including but not limited to; all levels of staff within

the agency, the Minister's office, external stakeholders and the general public.

Selection criteria

Essential

1. Demonstrated experience providing administrative support to a senior leader or executive, including managing calendars,

scheduling meetings, handling correspondence and maintaining confidential files and records.

1. Proficient in the use of MS Office (Word, Excel, Outlook, Teams, and PowerPoint) and record management systems with a

willingness to adopt new technology.

1. Well-developed professional, interpersonal, and influencing skills with the ability to communicate (both written and verbally)

with a diverse group of stakeholders and build positive working relationships with other executives and staff.

1. Prior experience operating in a fast-paced environment with strong organisational and time management skills with the

flexibility to handle changing priorities and work independently with minimal supervision.

1. Attention to detail with ability to delegate and escalate issues, develop creative solutions, and seek out positive improvements.

Further information

The recommended applicant will be required to hold a current Working with Children Clearance notice and undergo a criminal

history check. A criminal history will not exclude an applicant from this position unless it is a relevant criminal history.