Senior Executive Assistant

Job description

Agency Department of Education and Training Work unit Office of the Chief Financial Officer

Job title Senior Executive Assistant Designation Administrative Officer 5

Job type Full time Duration Ongoing

Salary $88,297 - $92,687 Location Darwin

Position number 19104 RTF Closing 04/11/2025

Contact officer Melissa Muller on or

About the agency

Apply online

APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR TERTIARY

QUALIFICATIONS.

Information for applicants – inclusion and diversity and Special Measures recruitment plans

The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates people with disability

by making reasonable workplace adjustments. If you require an adjustment for the recruitment process or job, please discuss this with the contact

officer. For more information about applying for this position and the merit process, go to the OCPE website.

Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures plans, go to the OCPE

website.

Primary objective

To provide a high level of administrative and secretarial support to the Chief Financial Officer (CFO).

Context statement

All divisions within the department are responsible for providing support, strategic and operational advice to assist the organisation to improve its

performance and deliver quality education services across the Northern Territory.

Key duties and responsibilities

1. Provide high level executive administrative and secretarial support to the CFO and other senior executives and managers including processing

all correspondence, maintaining records, initiating follow-up action to ensure deadlines are met, filing, handling telephone inquiries and visitors,

scheduling appointments and meetings, compiling and distributing meeting papers and making travel arrangements.

1. Undertake research projects.

2. Research and prepare high level confidential and sensitive briefings, submissions, reports and correspondence on a range of strategic priorities,

operational policy and procedures.

4. Liaise effectively and discreetly with all levels of staff within the department and with external stakeholders.

1. Build and sustain collaborative relationships and with a variety of stakeholders including the Chief Executive and other senior departmental

staff members, the Minister's Office and other government agencies and external stakeholders

Selection criteria

Essential

1. Proven successful experience working for a senior executive demonstrating developed interpersonal, oral, and written communication skills,

and the ability to communicate effectively at all levels including with the senior executives.

2. Proven capability to operate effectively in a politically sensitive environment while maintaining high standards of professionalism, ethics,

departmental values and accountability.

3. Knowledge and understanding of government and ministerial protocols and procedures including standard formatting of correspondence.

1. Demonstrated organisational and time management skills with the capacity to prioritise and meet competing deadlines and work under

pressure while maintaining quality of end product.

1. Proven ability to develop, maintain, apply and provide advice on procedures for administrative processes such as procurement, credit card

management, travel arrangements and records management.

6. Extensive knowledge in computer systems including word processing, spreadsheets and email.

7. Ability to work effectively in a collaborative and agile team, demonstrating ability to achieve outcomes using problem solving and influencing

skills.

8. Ability to implement robust monitoring and evaluation systems to identify areas for continuing improvement.

9. Demonstrated ability to interact effectively with people from diverse cultures and backgrounds.

Desirable

1. Knowledge and understanding of government and departmental processes including preparing high level reports, discussion papers and

correspondence including Ministerial and executive briefings.

2. Contemporary knowledge of relevant legislation, policies and procedures.

3. Knowledge of education systems and the strategic directions and objectives of the Department of Education and Training, and Northern

Territory Government.

Further information

When choosing to apply for this position, the applicant should consider the full requirements of the position in aligning their work experience and

capabilities to this role. The NTPS Capability and Leadership (CLF) framework applies to all NTPS employees. CLF 5 applies to this vacancy. The

CLF is available here.

The successful applicant is required to hold a valid working with children clearance and a current driver's license.