Executive Assistant

2 weeks ago

Darwin, Northern Territory, Australia NT Government - Department of Corporate and Digital Development Full time $75,091 - $85,611 per year

Job description

Agency Department of Corporate and Digital Work unit Office of Digital Government

Development

Job title Executive Assistant Designation Administrative Officer 4

Job type Full time Duration Ongoing

Salary $75,091 - $85,611 Location Darwin

Position number 35031 RTF Closing 12/10/2025

Contact officer Camille Fong Lim on or

About the agency

Apply online

APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF

YOUR TERTIARY QUALIFICATIONS.

Information for applicants – inclusion and diversity and Special Measures recruitment plans

The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and

accommodates people with disability by making reasonable workplace adjustments. If you require an adjustment for

the recruitment process or job, please discuss this with the contact officer. For more information about applying for

this position and the merit process, go to the OCPE website.

Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special

Measures plans, go to the OCPE website.

Primary objective

Provide comprehensive, confidential, administrative support to the Executive and work unit, including administrative

coordination and Ministerial Liaison support.

Key duties and responsibilities

1. Provide comprehensive administrative support to an executive which may include:

  • Providing high level secretarial support including minute taking and logistical support to working groups,

committees, and events/functions.

  • Monitoring all communication channels in and out of the Executive's office, including email and diary

management, scheduling meetings, and travel arrangements

  • Maintaining appropriate administrative systems, registers, processes, databases, and record management

ensuring effective and efficient workflows within the unit

  • Managing a range of procurement functions including travel arrangements, purchasing, and processing credit

card transactions

  • Supporting working groups, committees and for events/functions the Executive/ work unit are involved with.

  • Liaise in a discreet and confidential manner with a wide range of people including but not limited to; all levels of

staff within the agency, the Minister's office, external stakeholders and the general public.

Selection criteria

Essential

1. Demonstrated experience providing administrative support to multiple senior leaders or executives, including

managing calendars, scheduling meetings, handling correspondence and maintaining confidential files and

records.

  1. Proficient in the use of MS Office (Word, Excel, Outlook, Teams, and PowerPoint) and record management

systems with a willingness to adopt new technology.

  1. Well-developed professional, interpersonal, and influencing skills with the ability to communicate (both written

and verbally) with a diverse group of stakeholders and build positive working relationships with other executives

and staff.

  1. Prior experience operating in a fast-paced environment with strong organisational and time management skills

with the flexibility to handle changing priorities and work independently with minimal supervision.

  1. Attention to detail with ability to delegate and escalate issues, develop creative solutions, and seek out positive

improvements.

Further information

Additional inclusions may include further information that is relevant to the vacancy; for example, criminal history

checks, flexibility in starting dates, requirements for travel, etc.

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