administration officer

Fixed Term Part Time – 36 hours per fortnight

Available from 6th October 2025

An exciting and rewarding opportunity is available for a suitably qualified Administration Officer to join the Education team at Portland District Health.

As an administrative officer in the Education Department, you are a vital member of the learning management team. The administrative officer responsibilities encompass a high-level customer service with accurate collection of critical data and efficient administration processes to support staff and departmental & organisational requirements for accreditation. This role will require you to be an excellent communicator, using these skills to provide direct support and collaboration with the nursing and medical education teams. This role involves working closely with a team and liaising with clients, visitors, staff, health professionals and other agencies (PMCV, ACCRM, Local Health Area Networks and a variety of training providers). Excellent problem solving, multi-tasking and organizational skills are essential with strong customer service priority and great communication skills.

About you:

• Academic/Specialist/Trades Qualifications/Registrations (desirable):
• Cert III or Cert IV in Business administration or similar qualification
• Medical Terminology certificate
• Work Experience & Skills (desirable):
• Confident Communicator
• Experience in generating reports & undertaking audits
• Be able to work independently and organize own workload giving regard to tasks that are time critical.
• Ability to determine priorities, multi-task and organise workload effectively and efficiently
• Willingness to undertake training to be upskilled to navigate the Learning Management system (GROW) (basic functions and problem solving)

Please click here to view Position Description.

About us:

Portland District Health (PDH) provides an integrated health service for the community. The hospital was established in 1856 on the current site and now provides a comprehensive range of services that include:

• Hospital based Medical and Surgical services, Medical Imaging (Radiology), Pharmacy and Pathology
• A 24/7 Urgent Care Centre for emergency treatment
• Residential aged care for 30 residents at Harbourside Lodge
• An extensive range of primary and community services for the local community

PDH delivers services from a single campus, employs around 470 staff with an FTE of approximately 290, and has an active volunteer workforce. The People and Culture Unit sits within the Corporate Services Directorate, with other Units including Finance, Building Services, Food Services, Environmental Services, Executive Support, Administration and Health Information.

Additional Benefits:

• Salary Packaging
• Ongoing training and professional development opportunities
• Social Club
• Free parking
• GMHBA health insurance corporate rate
• Flexible working conditions
• Employee Assistance program
• Wellbeing Initiatives

The Region – Glenelg Shire:

Appreciate the beautiful surroundings of the Glenelg Shire, trek the Great South West Walk, Bridgewater Bay's rugged coastline, or explore Budj Bim (a World Heritage site) and Mount Richmond National Park.

Affordable coastal, rural and low density urban housing, a choice or private and public primary and secondary school makes Portland an ideal place to work, live and raise a family. To find out more about Portland visit the Glenelg Shire and I Am Portland websites.

How to apply:

Applications are through PDH website and must include:

• A letter which tells us who you are and why you should be our next team member. Look at the selection criteria in the position description for some ideas.
• A resume outlining your education, experience and work related achievements. Confirmation your employment and experience have set you up with skills needed to be successful in this role.
• Details of at least two professional referees. We will be asking them questions about you as an employee, they need to be able to provide feedback on your performance.

Applications from employment agencies may be submitted, however, PDH will not accept liability for the agency costs and fees.

The successful applicant will be required to be eligible for and undergo the following:

• Police Record Check
• Current Victorian Working with Children's' check
• Right to work in Australia
• Current Immunisation status. This role must meet the requirements of the Portland District Health Immunisation Policy.

Applications close: Wednesday 15th October 2025 at 12.00pm

Portland District Health encourage and welcome applications from First Nation People, people with disability, LGBTQIA+ people, people from culturally and linguistically diverse backgrounds and mature age people.