Administration Assistant

1 week ago

Portland, Australia UGL Pty Limited Full time

Job Description - Administration Assistant (265522)# | | || --- | --- || Administration Assistant-265522 * Based in Portland * Casual Position * Opportunity to Join an Industry Leader UGL is delivering complex and exciting engineering projects that shape the future of Australia’s infrastructure. We foster a collaborative environment where ideas are valued, and people are empowered to grow. We are currently seeking an **Administration Assistant** to join our team in Portland, supporting our project execution and technical teams on-site. You’ll work closely with the site leadership team and subcontractors to ensure smooth administrative processes and compliance with project requirements. **Key Responsibilities** * Provide high-level administrative support to the site leadership and project teams * Coordinate travel and accommodation for project personnel * Manage site documentation, including timesheets, purchase orders, and safety records * Assist with onboarding and mobilisation of new site staff * Maintain registers for equipment, training, and compliance * Support reporting and data entry for project tracking and performance * Liaise with internal departments and external vendors to ensure timely delivery of services and materials * Contribute to a positive and safety-focused site culture **About You** * Proven experience in a site or project-based administrative role, ideally within engineering, heavy industrial, rail or construction environments * Strong organisational and multitasking skills in a fast-paced environment * Proficient in Microsoft Office Suite (Excel, Word, Outlook) * Excellent communication and interpersonal skills * Ability to work independently and as part of a multidisciplinary team * A proactive approach to problem-solving and continuous improvement **What makes you right for UGL** Ability to provide a safe, supportive and positive workplace Empower a united and collaborative culture Deliver technical excellence and create efficient, innovative solutions Build an enviable reputation and the trust of employees, clients and other stakeholders Genuine concern for safety UGL is a well-known and respected for providing end-to-end engineering, construction and maintenance services within; rail and transport, communications and technology systems, oil and gas, power, renewables and resources, water and defence markets. UGL partners with some of the world’s largest blue-chip companies and government agencies, private enterprises and public institutions. We are a member of the CIMIC Group of companies. At UGL, we value diversity – in the backgrounds, ideas, work styles and perspectives of our team. We are an Equal Opportunity Employer and strongly encourage people with disability, Aboriginal & Torres Strait Islander people, mature aged workers and people from culturally diverse backgrounds to apply. Please note that relevant screening checks will be conducted as part of the recruitment process. These may include a national criminal history check and for you to undergo pre-employment medical assessment including drug and alcohol screen. Discipline: Administrator Primary Location: Australia-VIC-Melbourne CBD & Inner Suburbs Work Type: Casual | |
#J-18808-Ljbffr

  • Administration Assistant

    2 weeks ago

    Portland VIC, Australia UGL Limited Full time $60,000 - $80,000 per year

    Based in PortlandCasual PositionOpportunity to Join an Industry LeaderUGL is delivering complex and exciting engineering projects that shape the future of Australia's infrastructure. We foster a collaborative environment where ideas are valued, and people are empowered to grow.We are currently seeking an Administration Assistant to join our team in Portland,...

  • ADMINISTRATION OFFICER

    2 weeks ago

    Portland, Australia Catholic Education Diocese of Rockhampton Full time

    Overview Fixed Term Part Time – 36 hours per fortnight Available from 6 October 2025 An exciting and rewarding opportunity is available for a suitably qualified Administration Officer to join the Education team at Portland District Health. As an administrative officer in the Education Department, you are a vital member of the learning management team....

  • QUALITY ADMINISTRATION OFFICER

    4 weeks ago

    Portland, Australia Catholic Education Diocese of Rockhampton Full time

    Overview Ongoing Part Time – 64 hours per fortnight Available from 29 September 2025 An exciting and rewarding opportunity is available for a suitably qualified Administration Officer to join the Quality team at Portland District Health. Your role is responsible for providing high quality administrative support to the Quality Team, and direct support...

  • administration officer

    3 days ago

    Portland VIC, Australia Portland District Health (Parent Entity) Full time $60,000 - $90,000 per year

    Fixed Term Part Time – 36 hours per fortnightAvailable from 6th October 2025An exciting and rewarding opportunity is available for a suitably qualified Administration Officer to join the Education team at Portland District Health.As an administrative officer in the Education Department, you are a vital member of the learning management team. The...

  • ▷ [High Salary] Business Support Officer

    2 weeks ago

    Portland, Australia Alcoa of Australia Ltd Full time

    This applies to the users of the Alcoa Corporation Website including any local versions of the Website that Alcoa Corporation owns and operates.Business Support Officer page is loaded## Business Support Officerlocations: Australia, VIC, Portlandtime type: Full timeposted on: Posted Todaytime left to apply: End Date: October 17, 2025 (13 days left to...

  • QUALITY & SAFETY OFFICER

    2 weeks ago

    Portland, Australia Catholic Education Diocese of Rockhampton Full time

    Overview Fixed Term Part Time – 32 hours per fortnight Available from 12 October 2025 to 12 October 2026 An exciting and rewarding opportunity is available for a suitably qualified Registered Nurse to join the Quality team at Portland District Health. The Quality and Safety Officer plays a key role in supporting a culture of continuous improvement,...

  • environmental services assistant

    1 week ago

    Portland VIC, Australia Portland District Health (Parent Entity) Full time $45,000 - $60,000 per year

    CasualAvailable nowAre you seeking flexibility…afternoon/evening hours, no weekend work, no public holidays and a flexible start time to suit after school hours.Then join us to create a safe, clean and welcoming hospital environment for everyone. We are looking for a dedicated and reliable team member to join our Environmental services department. The...

  • DIETITIAN

    2 weeks ago

    Portland, Australia Portland District Health Full time

    Overview Ongoing Full Time – 76 hours per fortnight Available from 27th October 2025 An exciting and rewarding opportunity is available for a suitably qualified Dietitian to join the Allied Health team at Portland District Health. You are responsible for delivering safe and effective personal care and clinical care, in accordance with the consumer’s...

  • Apply in 3 Minutes! PHYSIOTHERAPIST

    3 weeks ago

    Portland, Australia Portland District Health Full time

    Overview Ongoing or Fixed Term Full Time or Part Time – 64 – 80 hours per fortnight Available now An exciting and rewarding opportunity is available for a suitably qualified Physiotherapist to join the Allied Health team at Portland District Health. You are responsible for delivering safe and effective clinical care that requires a higher level of...

  • clinical support nurse

    3 days ago

    Portland VIC, Australia Portland District Health (Parent Entity) Full time $90,000 - $120,000 per year

    Ongoing Part Time – up to 76 hours per fortnightAvailable from 13th October 2025An exciting and rewarding opportunity is available for a suitably qualified Registered Nurse to join the Education team at Portland District Health.The Education Clinical Support Nurse (Nursing and Medical) plays a key role in building workforce capability by supporting the...