quality administration officer

Ongoing Part Time – 64 hours per fortnight

Available from 29th September 2025

An exciting and rewarding opportunity is available for a suitably qualified Administration Officer to join the Quality team at Portland District Health.

Your role is responsible for providing high quality administrative support to the Quality Team, and direct support to the Director of Quality. As the first point of contact for the Quality Department, you are responsible for the following:

• Plan and coordinate administrative workflow to ensure work priorities are met
• Agenda and minutes of committee meetings are finalised and circulated in a timely manner
• Administration of Quality Systems: PROMPT, RiskMan, Health Legal, etc
• First point of contact for consumer feedback
• Provide support to the Quality Department for accreditation preparation and assessments.

About you:

• Extensive administration experience and/or qualification

• Extensive administration experience, with evidence of reporting directly to senior management roles

• Demonstrated robust and effective communication and interpersonal skills with the ability to communicate with people at all levels and vary communication style accordingly
• Excellent time management skills and the ability to organise and coordinate multiple projects at once
• High level of proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems

• Ability to maintain executive and organisational confidences

• Previous experience within the Health Services industry or not-for-profit sector would be well regarded

Please click here to view Position Description.

About us:

Portland District Health (PDH) provides an integrated health service for the community. The hospital was established in 1856 on the current site and now provides a comprehensive range of services that include:

• Hospital based Medical and Surgical services, Medical Imaging (Radiology), Pharmacy and Pathology
• A 24/7 Urgent Care Centre for emergency treatment
• Residential aged care for 30 residents at Harbourside Lodge
• An extensive range of primary and community services for the local community

PDH delivers services from a single campus, employs around 470 staff with an FTE of approximately 290, and has an active volunteer workforce. The People and Culture Unit sits within the Corporate Services Directorate, with other Units including Finance, Building Services, Food Services, Environmental Services, Executive Support, Administration and Health Information.

Additional Benefits:

• Salary Packaging
• Ongoing training and professional development opportunities
• Social Club
• Free parking
• GMHBA health insurance corporate rate
• Flexible working conditions
• Employee Assistance program
• Wellbeing Initiatives

The Region – Glenelg Shire:

Appreciate the beautiful surroundings of the Glenelg Shire, trek the Great South West Walk, Bridgewater Bay's rugged coastline, or explore Budj Bim (a World Heritage site) and Mount Richmond National Park.

Affordable coastal, rural and low density urban housing, a choice or private and public primary and secondary school makes Portland an ideal place to work, live and raise a family.

To find out more about Portland visit the Glenelg Shire and I Am Portland websites.

How to apply:

Applications are through PDH website and must include:

• A letter which tells us who you are and why you should be our next team member. Look at the selection criteria in the position description for some ideas.
• A resume outlining your education, experience and work related achievements. Confirmation your employment and experience have set you up with skills needed to be successful in this role.
• Details of at least two professional referees. We will be asking them questions about you as an employee, they need to be able to provide feedback on your performance.

Applications from employment agencies may be submitted, however, PDH will not accept liability for the agency costs and fees.

The successful applicant will be required to be eligible for and undergo the following:

• Police Record Check
• Current Victorian Working with Children's' check
• Right to work in Australia
• Current Immunisation status. This role must meet the requirements of the Portland District Health Immunisation Policy.

Applications close: Thursday 25th September 2025 at 12.00pm

Portland District Health encourage and welcome applications from First Nation People, people with disability, LGBTQIA+ people, people from culturally and linguistically diverse backgrounds and mature age people.