Office Coordinator

At Protiviti, we believe in empowering our employees. We value diversity and inclusion and celebrate the unique perspectives each employee brings. Our nurturing culture fosters teamwork and growth opportunities that allow individuals to thrive both personally and professionally.

Protiviti is a global business consulting firm composed of experts specialising in advisory, risk and assurance services. We help clients solve problems in finance, operations, technology, governance, risk, and compliance. Our highly trained, results-oriented professionals serve clients in the Americas, Asia-Pacific, Europe and the Middle East and provide a unique perspective on a wide range of critical business issues.

Our culture prides itself on nurturing talent through mentorship and providing opportunities for continuous learning. With us:

• You'll tackle diverse challenges that enrich your skills.
• You'll collaborate with thought leaders who are eager to share their knowledge.
• You'll enjoy perks that support work-life balance and personal development.

As our Office Coordinator, your exceptional organisational skills, communication acuity and ability to manage multiple priorities simultaneously will help you ensure the seamless coordination of daily operations, communication within teams and different offices, and providing critical support to our Managing Directors.

This is the perfect opportunity for an individual who thrives on variety in their workday, enjoys the challenges presented by a fast-paced work environment, values teamwork, and can be a pillar of support for a dynamic team. If you are someone who enjoys making things happen behind the scenes to drive success at the forefront, this is your ideal role.

Other responsibilities include:

• Assisting Managing Directors with meetings, formatting of documents, expense reports, and diary and travel management.
• Communicating with external stakeholders, including document preparation for projects within but not limited to the government sector.
• Coordination of local office supplies, including stationery, snacks, IT stock, etc.
• Carry out the day-to-day operations of the Canberra Office, Brisbane Office and other offices as needed.
• Booking & scheduling meeting rooms and managing room calendars.
• Coordinate staff meetings, liaise with staff for agenda items, and assist other teams (such as HR and Marketing) for all local events.
• Greet and manage guests to office.
• Liaise with our Accounts Payable department for local office requirements.
• Checking and processing invoices relating to local office.
• Assist executives and/or the Operations team on special projects including event planning.
• Work with our Human Resources department for all staff related matters, including starters, leavers, any local training, and anything leave related.

Required Skills and Experience:

• 3+ years' experience in a similar Office Coordinator role.
• Due to the nature of the work with our Australian Government clients, you must have or be eligible to obtain baseline security clearance.
• Experience with diary management for multiple executives in fast-paced environments.
• Experience with managing international and domestic travel.
• Advanced level knowledge of the Microsoft Office applications, particularly Outlook, Word, PowerPoint and Excel.
• Ability to take initiative and be proactive.
• High level of organisational skill, time management and attention to detail.
• Excellent communication skills.
• Ability to work autonomously, as well as part of a team.
• Professional, motivated and energetic approach.
• Ability to build rapport with people at all levels of the organisation.

Explore Protiviti

• Learn more about our corporate responsibility -
• Explore what life is like at Protiviti -
• Understand our commitment to inclusion -

Our unique benefits

• Earn more - Incentive compensation plan to maximize your earnings.
• Genuine growth - Study Assistance Program for business-related courses.
• Professional membership fees (up to 2 per year) covered.
• Advisor program for personal and professional development.
• Challenge Schools for milestone-based role training.
• Well-being matters - Wellness Academy with health tools, EAP, and resources.
• Flu vaccinations and skin checks + discounted health insurance.
• Regular social events and team bonding.
• DE&I employee networks (Women in Leadership, Multicultural, LGBTQ+, Parents).

And more – because we believe meaningful work should be supported by meaningful

We are committed to accommodating diverse candidate needs during recruitment. We understand unique challenges for neurodiverse individuals, First Nations communities, those with disabilities, and transgender and gender diverse individuals. We ensure equal access and opportunities through necessary accommodations and encourage everyone to apply.

We encourage all interested individuals to apply, as we strive to create an inclusive environment.

We are an Equal Opportunity Employer along with Integrity, Innovation, Inclusion and Commitment to Success as Protiviti's core values. Our vision is to be the most trusted global consulting firm. Our mission is: We care. We collaborate. We deliver.