Executive Officer

Join us as an Executive Officer and help keep our Executive Office running smoothly, accurately and efficiently

• Support senior leaders and drive operational success.
• Ensure seamless daily operations and quality presentations.
• Enjoy growth opportunities in a dynamic role.

We're looking for a highly organised
Executive Officer
to support the ADF Careers - Adecco Executive Office. You'll manage day-to-day operations, ensure quality presentations, and maintain efficient information flow and communication. If you're detail-oriented, with superior administration skills and the ability to solve problems and meet deadlines, apply today

Details about the Client

ADF Careers is the largest workforce outsourcing solution in the southern hemisphere with over 80,000 applications received on average each year.

ADF Careers is on a mission to recruit the right people, in the right numbers, at the right time to support the Australian Defence Force to build, sustain and maximise Defence capability.

Our people are our greatest asset. We recognise and respect our people's need to work in ways that support their careers, families, and lifestyle. That's why we offer flexible working arrangements, learning pathways, additional leave entitlements and extensive corporate discounts across a variety of product and services. We want our people to be financially rewarded; to feel good and to go beyond what they thought possible at work.

Be you, and we'll be better together.

To find out more about our great employee benefits and what it's like to be part of the team, reach out to our friendly talent acquisition team.

What you'll be doing

As the Executive Coordinator, you will provide senior administrative support and coordination across the ADF Careers - Adecco Executive Office. You'll play a key role in ensuring the smooth delivery of administrative tasks, internal and external meetings, coordination and compilation of quality presentations, information management, reporting, and communication.

You will:

• Provide high level administrative and secretariat support for the Executive Office, managing the liaison and response to Commonwealth requests, ensuring escalation where required is actioned appropriately.
• Draft, manage, and execute executive responses, including ministerial responses, coordinating appropriate input and approvals to ensure accurate and transparent communication.
• Coordinate, draft and format executive briefing packs and presentations, to meet required timeframes and quality standards.
• Coordinate executive meetings, conferences, off-sites, and external visitors, ensuring required equipment, briefings and materials are available.
• Proactively ensure key deliverables and actions of the Executive Office are delivered on time, including pre-empting the needs of the executive team to clear information.
• Manage and support a team of administrative staff including compliance with polies, process and coordination of leave coverage to sustain business operations.
• Lead information management for the executive office: ensure transparent and accurate recording of information and document management.
• Collate and contribute to relevant reporting requirements, ensuring accuracy and timeliness of information.
• Coordinate project management actions requiring input from the executive office, ensuring provision of timely and accurate responses to the project teams.
• Support and manage the scheduling, documentation and minute taking of required executive meetings, in line with the Commonwealth and Adecco requirements.
• Maintain the highest ethical standards, professionalism, and confidentiality through all interactions with the Commonwealth, Adecco and all other stakeholders.
• Develop, manage, and maintain a high service level client relationship through the provision of services that meet or exceed the expectations of Defence and the ADF Careers - Adecco contract, further encouraging a strong and ongoing relationship between Adecco and the Commonwealth of Australia.

About you

If you have worked in a similar position or just looking for your next opportunity that will make an impact, we want to speak with you.

Your background will demonstrate:

• High level of understanding of administration principles, practices, and their practical application.
• Capability to provide strong administrative, organisational, and planning support to management and teams, to ensure the effective and efficient functionality of an office.
• High level experience in preparation and collation of executive briefing packs and executive/ministerial responses. Including advanced Microsoft Word, PowerPoint skills and experience with SharePoint online. A background in Defence or ministerial writing is desired but not essential.
• Demonstrated high level of interpersonal, verbal, and written skills including the ability to liaise, influence and create positive relationships.
• Bachelor's degree (or equivalent) in Business Management, Business Administration, or related field.

To apply for this position, you
must be an Australian citizen
and have the ability to maintain an Australian AGSVA security clearance.

How to apply

If eligible, please submit your resume; applications are open to all qualified Australian citizens regardless of their background, identity, experiences and beliefs.

If you need assistance during our recruitment process
, please email our TA Team at for a confidential conversation.

To apply for this position, please submit your application online through our designated platform. The deadline for applications is 11:30 PM (AEST) on the 21st of October 2025. It's important to note that applications will be reviewed and processed as they are received.