Administration Officer

• Expertly manages diaries, meetings and executive support
• Produces high quality documents and confidential reports
• Builds strong, trusted relationships across departments

Employment Type: Temporary Full Time (up to 08/03/26)
Position Classification: Administration Officer Level 5
Remuneration: $38.39- $39.26 per hour
Hours Per Week: 38 (Job Share may be considered for part time hours)
Location: Blacktown Hospital

Where you'll be working
Blacktown Hospital is situated in a rapidly growing, culturally diverse community, providing modern facilities aimed at enhancing staff experience and patient outcomes.

• State-of-the-art facilities designed for exceptional care.
• Teaching hospital offering university students a rich, supportive experience.
• Dedicated outdoor staff areas with landscaped gardens for well-being.
• Convenient access to Westpoint shopping centre, just a 10-minute walk away.
• Parking options available: onsite parking for a small fee, all-day street parking, and proximity to Blacktown train station.

Discover more about our workplace culture by watching this short video: Hear from Our Staff.

What you'll be doing
This key role supports two Directors by providing high-level executive, secretarial and administrative assistance in a fast-paced and confidential environment. Your responsibilities will also include:

• Managing complex diaries, meetings and correspondence
• Preparing quality documents, reports and briefings
• Building trusted relationships across all levels
• Maintaining accurate records and reporting systems
• Providing support across the broader Executive Team

How to Apply
Apply online by submitting your resume and addressing the criteria listed below by providing examples that demonstrate your ability before the closing date.

Selection Criteria:

1. Demonstrated excellent written and verbal communication skills with proven ability to prepare and review complex correspondence within a senior executive environment.
2. Demonstrated experience in providing high level administrative assistance and support to a senior executive in a complex and busy environment, supported by a demonstrated capacity to exercise initiative and judgement.
3. Proven high level organisation skills including the ability to problem solve, prioritise workload, multi-task and meet deadlines.
4. Demonstrated ability to independently and effectively manage the diary and emails of a busy senior executive and competently make decisions and progress issues on their behalf.
5. Demonstrated ability to interpret complex information and advice and use discretion in knowing when to escalate matters of importance and/or urgency.
6. Demonstrated ability to work independently as well as conscientiously working to team goals and values.
7. Excellent interpersonal skills and ability to exercise sound judgement in challenging or difficult situations.
8. Advanced proficiency in the use of the Microsoft suite of office products and ability to effectively utilise an electronic document management system, such as HP Records Manager.

Requisition ID: REQ579536
Applications Close: 10th June 2025

Need more information?

• Discover more about the application process.
• Review the detailed Position Description for insights into role requirements and criteria.
• Explore the selection process, employment checks, outcomes and notifications.
• For inquiries about the role, contact Rebecca Borg on ***

People with disabilities who meet the selection criteria are encouraged to apply; and where required, WSLHD will implement reasonable adjustment consistent with industry standard.

Aboriginal and/or Torres Strait Islander people are encouraged to apply. Stepping Up aims to assist Aboriginal job applicants by providing information about applying for roles in NSW Health organisations. For more information, please visit

Blacktown hospital car parking allocation model is changing. There is a managed waitlist for parking for new staff commencing at Blacktown Hospital. This does not apply to staff with a disability parking permit.

Please note: A person who is not an Australian citizen or a permanent resident is only eligible for temporary employment for a period not longer than the duration of their current visa or a period not shorter than the duration of the advertised position.