Administration Manager

Administration Manager – Allied Health Clinics (Full Time)

Tingalpa & Stafford, Brisbane | Leadership Role Across Two Clinics

Make a difference doing what you do best: leading people, building systems, and helping others thrive.

At Activate Physiotherapy, we help people get out of pain so they can get on with living their best lives. We're looking for an Administration Manager to lead and support our reception and administrative teams across our two Brisbane clinics.

If you love creating order out of chaos, supporting people to perform at their best, and being the calm, confident problem solver everyone can rely on, this is the role for you.

About the Role

In this newly created position, you'll lead an established team of eight reception and administration staff working across our Tingalpa and Stafford clinics. Reporting directly to the Director and working closely with our Clinical Team Leaders, you'll play a key role in ensuring our clinics run smoothly and that our patients, practitioners, and admin teams are well supported.

Your responsibilities will include:

• Leading, mentoring, and supporting a team of admin staff across two locations.
• Managing rosters, workflows, and performance to ensure smooth daily operations.
• Providing high-level reception and administrative support as needed.
• Troubleshooting operational issues with confidence and grace.
• Developing and refining systems that improve efficiency and the patient experience.
• Communicating clearly with clinic owners, clinicians, and patients.

You'll split your time between our Tingalpa and Stafford clinics, depending on the needs of the team and the business.

About You

You're an experienced administrator who thrives in a fast-paced, people-focused environment. You have a background in allied health or medical reception and are ready to take the next step into leadership, or already have experience managing admin or reception teams.

You are:

Organised, proactive, and adaptable.

Cool under pressure and confident managing competing priorities.

A natural communicator and relationship builder.

A leader who supports, motivates, and holds their team accountable.

Someone who takes pride in delivering exceptional customer service.

Driven by integrity and a genuine desire to make things better.

Why You'll Love Working With Us

• Supportive leadership team – You'll be part of a team of five leaders who value collaboration, communication, and care.
• Growth opportunities – Be part of a growing organisation where your ideas and leadership make a real impact.
• Positive workplace culture – We genuinely care about our people and our patients.
• Flexible, full-time role – Core hours within 8am–6pm, Monday–Friday (occasional Saturdays as needed).

About Us

Our Story: We see so many people with injuries prescribed a mix of rest, medication and wait-and-see advice. We knew we could do better. Activate Physiotherapy was designed to bring the best pain and injury management to the people of Brisbane.

Join our team of amazing, like-minded physios and administrators who offer the best care for pain and injuries to everyone. You'll be making a difference as you help people get out of pain and back to what they love doing

How to Apply

If you're ready to take the next step in your career and want to join a values-driven organisation making a difference every day, we'd love to hear from you.

Click Apply Now and tell us why you'd be the perfect fit for the Administration Manager role at Activate Physiotherapy.

Job Type: Full-time

Pay: $58,598.98 – $100,000.00 per year

Education:

• Certificate I - IV (Preferred)

Experience:

• Practice management: 1 year (Preferred)
• Health reception: 3 years (Preferred)

Work Authorisation:

• Australia (Required)

Location:

• Brisbane QLD 4000 (Preferred)

Work Location: In person