Administration Manager

JLL supports the Whole You, personally and professionally.
Shaping the future of real estate for a better world
At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working.
We bring to life see a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way.
JLL is a global leader in helping clients envision where people live, work, play, shop, and eat.
**What this job involves**:
We are seeking an Administration Manager to join our retail centre in Brisbane The Administration Manager is overall responsible for administrative support to the Centre Management Team and Lease Administration for the Centre.
**A snapshot of the role**:
Responsible for maintaining all Lease Registers/Tenancy Schedules for the Centre.
Responsible for the overall co-ordination of the entire Lease Administration process. Liaising with the relevant personnel involved in the process (Leasing Executive, Centre Manager, Administration Assistant through to Data Administration).
Responsible for the overall co-ordination and processing of all Lease Assignments.
Ensure all Lease Setup/Modification requests are entered in CALA in a timely manner
Minimise and control aged and current debt by adhering to JLL and the Client’s collection procedure and developing good communication flow with all retailers.
Demonstrate energy, effort and enthusiasm for tasks, encouraging other to do the same.
Work collaboratively with the Finance Manager to ensure the Centre meets all requirements set down under relevant legislation for Trust Accounting receipting of funds.
First point of contact for all Retailer and Supplier administration queries.
**Sound like you? This is what we’re looking for**:
Highly organised with an ability to prioritise workload.
Computer literacy and IT knowledge to an intermediate level.
Seeks to support the performance of the Centre and Centre Management team by providing insight on key issues.
A minimum of three-years centre administration or other transferrable experience.
Previous experience within a retail environment would be beneficial.
Previous experience in budgeting and forecasting would be beneficial.
**What you can expect from us**:
Please note, although developing relationships with agencies forms a component of the JLL talent acquisition strategy, on this occasion agency submissions will not be accepted.
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.