Project Administrator

It's not just about your career or job title… It's about who you are and the impact you will make on the world. Because whether it's for each other or our customers, we put People First. When our people come together, we Expand the Possible and continuously look for ways to improve what we create and how we do it. If you are constantly striving to grow, you're in good company. We are revolutionizing the way the world moves for future generations, and we want someone who is ready to move with us.

What are we offering you?

• Training - commensurate with experience
• Rewards & Recognition Program
• Discounted health insurance with Medibank
• Novated Leasing options
• Lifestyle discounts with Woolworths, Coles, Avis, JB Hifi and 500+ other retailers
• Access to our Employee Assistance Program

Who will you be working with?
You will report directly to the Program Manager and work as part of a collaborative project and construction management team. Primarily supporting the project/construction managers and coordinating project resources such as employees and client requirements. It is critical in this role that you maintain and foster relationships with current and potential stakeholders, in particular: clients, service providers, contractors, subcontractors and employees.

Where is the position located?
Perth, WA

What will your typical day look like?
This position is responsible for conducting and maintaining project administration and site office facilities services, whilst supporting other company support functions such as Finance, Occupational Health & Safety and Human Resources.

Responsibilities of the role include:

• Promote and ensure the highest standards of health, safety and environmental management systems are implemented and adhered to
• Provide site administrative support for project management from tender stage through to project execution and closing out of project.
• Document control as required
• Manage the purchasing of office requisites such as stationary, office equipment and consumables
• Manage office reception, in particular telephone switchboard, incoming & outgoing mail/packages, office appointments and meetings
• Administer contracts for office services including building leases, cleaning contracts, telephone and data transmission facilities and office equipment servicing and leasing
• Assist finance in the preparation and consolidation of time sheeting, invoicing, reporting, general administration and as required

What do we want to know about you?

• Sound communication skills including – concise verbal skills.
• Proven ability to give and receive feedback to facilitate personal growth and the growth of other team members.
• Post-secondary and Administration Qualifications
• Substantial experience working as a Project Site Administrator in an Engineering Environment
• Advanced User of Microsoft Office Suite

We are a 2025 Circle Back Initiative Employer, we commit to respond to every applicant
Who are we?
Wabtec Corporation is a leading global provider of equipment, systems, digital solutions, and value-added services for freight and transit rail as well as the mining, marine, and industrial markets. Drawing on nearly four centuries of collective experience across Wabtec, GE Transportation, and Faiveley Transport, the company has grown to become One Wabtec, with unmatched digital expertise, technological innovation, and world-class manufacturing and services, enabling the digital-rail-and-transit ecosystems.

Wabtec is focused on performance that drives progress and unlocks our customers' potential by delivering innovative and lasting transportation solutions that move and improve the world. We are lifelong learners obsessed with making things better to drive exceptional results. Wabtec has approximately 27K employees in facilities throughout the world. Visit our website to learn more

Our Commitment to Embrace Diversity:
Wabtec is a global company that invests not just in our products, but also our people by embracing diversity and inclusion. We care about our relationships with our employees and take pride in celebrating the variety of experiences, expertise, and backgrounds that bring us together. At Wabtec, we aspire to create a place where we all belong and where diversity is welcomed and appreciated.

To fulfill that commitment, we rely on a culture of leadership, diversity, and inclusion. We aim to employ the world's brightest minds to help us create a limitless source of ideas and opportunities. We have created a space where everyone is given the opportunity to contribute based on their individual experiences and perspectives and recognize that these differences and diverse perspectives make us better.

We believe in hiring talented people of varied backgrounds, experiences, and styles… People like you Wabtec Corporation is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or expression, or protected Veteran status. If you have a disability or special need that requires accommodation, please let us know.