Reception and Administration Assistant

1 week ago

Melbourne, Victoria, Australia Endeavour Petroleum Full time $45,000 - $60,000 per year

Reception and Administration Assistant

We are seeking a highly motivated person who can assist our finance team and manage out small reception area, is a fast learner, can work in a team and has a positive can-do attitude. You will need to be able to work effectively in a busy environment, by multi-tasking and managing competing deadlines. You will need to be a motivated team player who can add to a great company culture and office environment with high standards and a great attention to detail.

Reception and Administration Assistant will be responsible for a range of front-line reception duties, incoming calls, general customer service for our sales team whilst also assisting with task like trade references, basic merchant reconciliation, ordering stock, mail etc

KEY RESPONSIBILITIES

· Answering, screening and forwarding incoming phone calls

· Taking and forwarding on messages

· Collect, sort and distribute daily mail/deliveries

· Maintaining outgoing Mail Log

· General administration duties

· Monitor, replenish and order office supplies

· Ordering and organizing site supplies, bank books for sites

· Ordering for sites and organizing deliveries

· Trade References

· Assisting with new Customer card applications and trade references

· Customer service enquiries

· Reconcile select sites Tender Reconciliations

· Processing Oil & Lubricant sales in POS system & reconciling Customer Accounts with order sheet.

· Administrative and accounts support tasks and other duties as required.

QUALIFICATIONS

· Good communication skills and phone manner

· Excellent "attention to detail" and ability to problem solve.

· Confident communication and customer service skills

· Adaptable to change.

· Ability to work in a team as well as autonomously.

· Strong proficiency in the Microsoft Office Suite of Products

· Time management skills

· Sage 300 experience preferred but not essential.

· Some reception and administration experience preferred

Endeavour Petroleum is a family owned rapidly growing petroleum retail business which is committed to the communities and people it deals with. We are based in Seaford, Victoria.

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