Reception and Administration Assistant
1 week ago
Reception and Administration Assistant
We are seeking a highly motivated person who can assist our finance team and manage out small reception area, is a fast learner, can work in a team and has a positive can-do attitude. You will need to be able to work effectively in a busy environment, by multi-tasking and managing competing deadlines. You will need to be a motivated team player who can add to a great company culture and office environment with high standards and a great attention to detail.
Reception and Administration Assistant will be responsible for a range of front-line reception duties, incoming calls, general customer service for our sales team whilst also assisting with task like trade references, basic merchant reconciliation, ordering stock, mail etc
KEY RESPONSIBILITIES
· Answering, screening and forwarding incoming phone calls
· Taking and forwarding on messages
· Collect, sort and distribute daily mail/deliveries
· Maintaining outgoing Mail Log
· General administration duties
· Monitor, replenish and order office supplies
· Ordering and organizing site supplies, bank books for sites
· Ordering for sites and organizing deliveries
· Trade References
· Assisting with new Customer card applications and trade references
· Customer service enquiries
· Reconcile select sites Tender Reconciliations
· Processing Oil & Lubricant sales in POS system & reconciling Customer Accounts with order sheet.
· Administrative and accounts support tasks and other duties as required.
QUALIFICATIONS
· Good communication skills and phone manner
· Excellent "attention to detail" and ability to problem solve.
· Confident communication and customer service skills
· Adaptable to change.
· Ability to work in a team as well as autonomously.
· Strong proficiency in the Microsoft Office Suite of Products
· Time management skills
· Sage 300 experience preferred but not essential.
· Some reception and administration experience preferred
Endeavour Petroleum is a family owned rapidly growing petroleum retail business which is committed to the communities and people it deals with. We are based in Seaford, Victoria.
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