Executive Assistant

The Uniting Church in Australia is seeking a highly skilled Executive Assistant to provide dedicated support to the President. This is a unique opportunity to work at the heart of a national faith-based organisation, enabling leadership across governance, pastoral presence, and public representation. 

About the Role

As the Executive Assistant to the President of the Uniting Church in Australia, you will provide high-level support across leadership, governance, and public representation. You will manage multiple scheduling, communications, travel, and events (nationally and internationally), while acting as a key liaison between the President and diverse stakeholders. With discretion, flexibility, and initiative, you will play a pivotal role in ensuring the President is well-prepared and supported in all aspects of their ministry and engagement.

Key Responsibilities

• Provide confidential executive support, including preparation of key documents
• Manage  calendars and inboxes across multiple time zones
• Work flexibly around the President's schedule, including out-of-hours commitments
• Coordinate domestic and international travel logistics
• Arrange meetings, events, and video conferences; take minutes as required
• Manage delegated projects and tasks
• Support major Church events and international engagements
• Maintain office filing, archiving, and document systems
• Handle sensitive information and triage communications
• Assist in planning the President's needs and ensure thorough preparation for all commitments
• Build and maintain professional relationships across the Church and with external stakeholders
• Undertake additional duties as directed by the President

About You

Required:

• 5+ years' experience supporting senior leaders, ideally in not-for-profit or faith-based settings
• Skilled in managing multiple diaries and travel requirements (both domestic and international)
• Proven discretion in handling confidential and sensitive matters
• Experience in coordinating high-profile meetings and events
• Strong team collaboration and stakeholder engagement skills
• Excellent organisational, prioritisation, and time management abilities
• Effective communicator with executive presence and interpersonal skills
• Advanced proficiency in Microsoft Office, Zoom, and Teams
• Capable of managing complex situations and meeting deadlines
• Flexible, proactive, and able to work independently or in a team
• Maintains composure in high-pressure or sensitive environments

Desirable:

• Tertiary qualifications in business administration, theology, or related field
• Experience in ecumenical, cross-cultural, or international contexts
• Experience engaging with culturally and linguistically diverse communities
• Familiarity with not-for-profit or membership-based governance
• Understanding of Uniting Church structures, or ability to acquire quickly

Why Join Us?

The Uniting Church in Australia – National Assembly offers a collaborative, values-driven work environment with a strong sense of purpose. We support work-life balance and professional growth through:

• A hybrid work culture.
• A convenient CBD-based office location.
• Opportunities for ongoing learning and development.
• Being part of a diverse and inclusive organisation committed to justice, reconciliation, and service.
• A supportive team environment that encourages innovation, initiative, and continuous improvement.
• The chance to contribute meaningfully to the mission and work of the Uniting Church in Australia and its partner agencies.

About Uniting Church and the National Assembly

The Uniting Church is one of the largest Christian denominations in Australia. Across the country more than 1,500 congregations worship at a Uniting Church including many congregations that worship in languages other than English. Our churches can be found deep in the heart of our cities, rural towns and regional and extended regions of Australia. The Uniting Church is organised not by a hierarchy, but by groups of people, lay and ordained, meeting together, usually making decisions by consensus, in each area of the Church's life. Alongside this we have a network of community services across 1,600 sites nationwide.

The Assembly is the national council of the Church, led by the President of the Uniting Church, with a General Secretary as chief executive officer. It has three agencies:. Frontier Services supports our ministry in remote Australia, UnitingCare Australia supports advocacy work of the network of community service agencies of the Church and UnitingWorld which leads our relief and development work, particularly in Asia and the Pacific.

The Assembly leads the national work of the Uniting Church in areas of theology, public advocacy, international and ecumenical relationships, governance and regulations and promoting the mission of the Church. It also works closely with the Uniting Aboriginal and Islander Christian Congress as part of our covenant relationship.