Executive Assistant

6 days ago

Melbourne, Victoria, Australia Stela Group Full time $90,000 - $120,000 per year

About STELA | GROUP

STELA Group is a leading electrical and communications company that specializes in both underground and above ground wiring for new homes and multi-unit developments.

About the Role:

Are you a proactive and organised professional who loves keeping things ticking over smoothly? We're on the lookout for an experienced Executive Assistant (EA) to support our Directors and help manage the day-to-day running of our business.

You'll be the go-to person for the Directors, handling their calendars, emails, and appointments. You'll also help out across other teams — including Accounts, Events, HR, and Facilities — making sure everything runs like clockwork.

Key Responsibilities:

  • Manage Directors' calendars, schedule meetings, and handle communications
  • Draft emails and company-wide updates on behalf of Directors
  • Support Accounts with expense tracking and payment processing
  • Plan and coordinate events and travel arrangements, both local and overseas
  • Keep on top of office supplies, facilities management, and vendor relationships
  • Assist HR with employment contracts and onboarding paperwork
  • Create visual materials such as flyers and presentations using Canva
  • Organise gifts, hampers, and staff recognition initiatives

What We're After:

  • Previous experience as an Executive Assistant or senior admin support
  • Exceptional organisational skills and great attention to detail
  • Strong written and verbal communication
  • High level of discretion and professionalism
  • Comfortable using Microsoft Office, Canva, Slack, and similar tools
  • Able to multitask, work independently, and stay calm under pressure

If you think you are the right person for this role, please apply online.

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