Executive Assistant to CEO

1 week ago

Sydney, New South Wales, Australia Lotus People Full time $120,000 - $150,000 per year

About the Company

Based in the heart of Sydney's CBD, this international financial services business with a strong presence across Asia Pacific is renowned for its market leadership and collaborative culture. This business have a reputation for innovation and excellence and are committed to supporting their people and fostering long term partnerships. We have proudly partnered with this organisation for many years, and you will be joining a supportive, high-performing team.

About the Role

We are seeking an exceptional Executive Assistant to provide high-level support to the CEO during a period of transformation and growth. This is a fantastic 3 month temporary position with an ASAP start with the potential to extend, this role demands a confident professional with proven experience at C-Suite level.

As the CEO's trusted partner, you'll combine flawless organisational ability with outstanding communication skills. Your professionalism, discretion, and proactive approach will ensure the CEO's office runs seamlessly.

Duties

  • Manage complex calendars, meetings, and inboxes across multiple time zones.
  • Coordinate domestic and international travel, ensuring all logistics are seamless.
  • Prepare agendas, draft minutes, process expenses and track follow-up actions for leadership meetings.
  • Organise board dinners, executive offsites, and quarterly all-staff events. Draft, edit, and format executive presentations, reports, and correspondence.
  • Partner with other EAs and leadership stakeholders to ensure alignment and efficiency.
  • Handle confidential information with the highest level of discretion.

Skills & Experience

  • 3 + years of EA experience is highly desirable
  • Exceptional written and verbal communication skills, with the ability to influence, engage, and build trust at all levels.
  • Executive presence and polished interpersonal skills. Advanced Microsoft Office Suite skills (Outlook, PowerPoint, Word, Excel).
  • Highly organised with sharp attention to detail and a proactive mindset.

Additional details

  • ASAP Start | Immediate availability required 3 month position potential to extend
  • Hourly rate range $61 - $68 per hour plus Super
  • 38 hours per week
  • Hybrid 4 days in office in Sydney CBD | 1 day work from home

Our Recruitment Process

At Lotus People, we are committed to fostering diversity, equity and inclusion. We encourage applicants from all backgrounds to apply and will ensure a fair and equitable recruitment process.

Every application we receive is reviewed by a real person, never by AI. If your experience aligns with the requirements of the role, a consultant will be in touch within 2–3 business days for an initial phone screen. Shortlisted candidates will then proceed to a virtual interview with the consultant managing the role.

Due to the volume of applications and the specific nature of our briefs, we are unable to take phone enquiries about roles before an application is submitted. We ask that all interested candidates please apply online and wait to hear from us. Rest assured, we respond to every applicant, regardless of the outcome.

Lotus People are proud to have been awarded Best Agency for Candidate Experience for six consecutive years.

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