Executive Assistant to CEO

1 day ago

Sydney, New South Wales, Australia Pathway Search Full time $90,000 - $120,000 per year

A leading Australian alternative asset management firm is seeking an organised, proactive, and motivated Team Assistant and Executive Assistant to support the CEO and wider team.

This is a dynamic, dual-function role that blends executive-level support with broader team administration and internal coordination responsibilities.

You'll play a vital role in ensuring the smooth operation of daily business activities and supporting strategic initiatives across the firm. From managing calendars and travel, to preparing presentations and coordinating investor documentation, this role offers variety, responsibility, and the opportunity to make a meaningful impact.

Title: Executive Assistant to CEO & Team Assistant 

Location: Sydney CBD

Role: Permanent (5 days/week in office) 

Start date: ASAP 

Key Responsibilities:

  • Provide executive support to the CEO including calendar management, meeting coordination, and travel arrangements
  • Assist in preparation of reports, presentations, and internal/external communications
  • Coordinate and track business priorities and workflows across the team
  • Organise domestic and international travel and accommodation for the CEO and team
  • Manage inbound enquiries and triage calls via the main office line
  • Support investor onboarding and compliance documentation (AML/KYC)
  • Assist in office management duties and internal team events
  • Liaise with internal stakeholders across marketing and operations to support project execution
  • Process invoices, expenses, and general financial administration tasks

Looking for:

  • Experience in an Executive Assistant or Team Assistant role
  • Outstanding organisational and time management skills
  • Strong communication skills—both written and verbal
  • High attention to detail with a focus on quality and accuracy
  • A proactive and solution-focused mindset
  • Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
  • A high level of discretion and professionalism in handling sensitive information
  • Relevant qualifications in business or administration (TAFE or University)

Benefits:

  • Be part of a high-performing, collaborative team in a leading investment firm
  • Gain exposure to senior executives and strategic decision-making
  • Work in a dynamic and entrepreneurial environment where your ideas and input are valued
  • Enjoy a central CBD location, supportive culture, and varied role

Apply now with your CV outlining your experience and interest in the role.

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