PA to the CEO

About the job:

We are seeking an energetic, super-organised and intuitive Personal Assistant to the CEO to join our team in Marrickville, Sydney. This role is all about supporting our CEO across both professional and personal priorities: keeping her time and energy exactly where it needs to be.

If you thrive on variety and naturally take ownership of the small things that make a big difference, this is the role for you. You'll be a trusted right hand to the CEO, managing her diary, travel, errands and events, and helping to bring creative product ideas to life.

Apply for this role if you're known for your initiative, your ability to anticipate needs before they're said aloud, and your calm, proactive approach to getting things done.

Who we are:

At Total Image Group, we're more than just uniform suppliers, we're passionate about elevating brands, empowering teams, and making a positive impact. As a proudly Australian-owned, B Corp Certified company, we design fashion-forward, fit-for-purpose uniforms that reflect a brand's values and identity. With a focus on quality, innovation, and social responsibility, we create tailored uniform solutions across diverse industries, from retail and hospitality to healthcare and corporate.

What do we value:

• PASSION
• QUALITY
• GAMECHANGERS
• TEAM WORK
• COMMUNITY

You will be responsible for:

• Managing and prioritising the CEO's diary, ensuring she's always in the right place, with the right preparation.
• Coordinating domestic and international travel for the CEO and wider business.
• Supporting the CEO across product development from sorting fabrics and samples to coordinating production details.
• Maintaining filing systems, spreadsheets and key project trackers.
• Executing expense reconciliation and general administration for the CEO.
• Preparing meeting agendas, minutes and following up action items.
• Preparing PowerPoint and Canva presentations and simple reports.
• Staying on top of meeting bookings and follow-ups with key stakeholders, including clients and other CEOs.
• Coordinating and setting up meetings and events, including internal sessions and family celebrations.
• Managing school calendars, personal appointments and day-to-day errands (yes, including online gift shopping and the lunch run).
• Liaising with suppliers and ensuring seamless event logistics.
• Keeping the CEO's workspace organised and setting up meeting rooms.
• Anticipating needs, protecting the CEO's time, and ensuring every day runs smoothly.

We are looking for someone who is:

• Is passionate about what they do and brings great energy to the room
• Holds themselves to a high standard - quality is your baseline
• Communicates with clarity and influence, and knows how to win people over
• Isn't afraid to roll up their sleeves and get the job done
• Enjoys collaboration but is also confident working independently
• Presents themselves with style and professionalism - always on brand
• Proactive and perceptive - you think two steps ahead and take initiative naturally.
• Loyal and discreet - you understand the importance of trust and confidentiality.
• Organised to your core - detail and follow-through are your superpowers.

What will you need:

• At least 3 years' experience in a similar role
• Current drivers licence and car
• Strong diary and travel management skills
• High attention to detail and accuracy
• Comfortable with technology
• Thrives working in a team environment
• Advanced Microsoft Office skills (Excel, Outlook, Word, PowerPoint)
• Excellent written and verbal communication skills.

What We Can Offer You

Work for a company with purpose. In return for your commitment and dedication, TIG will offer an attractive salary and benefits packages, cutting edge project/s, training and development, an energising and supportive culture, and strong leadership.

Will you be our new TIG Team Member?