Project Administrator/Coordinator

2 days ago

Sydney, New South Wales, Australia Infrastructure People Full time $60,000 - $90,000 per year

The Company:

Infrastructure People have partnered with a key player that is committed to advancing the Australia's logistics capabilities and is creating state-of-the-art intermodal precincts that will drive national productivity, enhance supply chain resilience, and champion environmental sustainability.

About The Role:

They have a permanent full-time opportunity for a Project Coordinator based in their Sydney CBD office. Reporting to the General Manager, you will provide high-quality administrative, coordination, and reporting support to ensure the successful delivery of strategic projects. Collaborating with project teams, stakeholders, and leadership, you will play a key role in maintaining smooth operations, compliance, and timely achievement of project milestones.

You Will:

  • Track and update project schedules and tasks using project management tools, monitoring team performance, and ensuring timelines and deliverables are met.
  • Develop, update, and manage project documents such as contracts, reports, and meeting notes, supporting communication with stakeholders, preparing presentations and updates, and keeping document repositories organized.
  • Assist with Project/PMO reporting cycles, including collecting data, formatting reports, and submitting them, while also contributing to cost and schedule control by tracking changes and reporting discrepancies.
  • Monitor project expenses to stay within approved budgets and overseeing resource use to improve efficiency and minimize waste.
  • Coordinate with contractors and vendors to ensure timely delivery of goods and services, handling supplier invoices, and assisting with contract negotiations when terms are revised.
  • Arrange project meetings, preparing agendas and materials, taking and sharing meeting minutes, and following up on action items.
  • Ensure project activities comply with internal policies and standards and supporting quality assurance to ensure deliverables meet client and stakeholder expectations.

About You

  • Qualification in Project Management, Engineering, or a related field
  • Strong organisational and time management abilities.
  • Skilled in using project management software (e.g., MS Project, Primavera, or similar) for task tracking and scheduling.
  • Detail-oriented with a strong focus on maintaining high-quality standards in all tasks.
  • Collaborative, adaptable to shifting priorities, and able to support team dynamics effectively.
  • Basic understanding of financial and budgeting principles, with the ability to monitor budgets, track expenses, and assist with cost control.
  • Proficient in preparing, formatting, and managing documents, reports, and presentations.
  • Demonstrated experience using project management tools to ensure efficient project delivery and coordination.

How To Apply:

This is your chance to shape a landmark infrastructure project and elevate your career with a role that demands innovation, leadership, and precision. If you're ready to make an impact, we want to hear from you.

'Apply Now' and submit your most recent resume.

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