Project Administration Officer

4 days ago

Sydney, New South Wales, Australia Janison Education Full time $90,000 - $120,000 per year

Position Summary:

The Project Administration Officer provides high-quality administrative, coordination and support to the Enterprise Project Management Office (EPMO). The role is central to the smooth running of the EPMO by ensuring governance processes are applied, reporting is accurate and timely, and project administration is well structured. This position requires a professional who is confident working with a broad range of stakeholders, highly organised, and skilled in the use of Smartsheets to support project planning, reporting and workflow management.

Duties & Responsibilities:

1.Provide administrative and coordination support to the EPMO leadership team and broader management group.

  1. Manage project governance activities including scheduling, documentation, meeting preparation, and follow-up of actions.

  2. Maintain and update Smartsheets dashboards, trackers, and workflows to support project planning, monitoring, and reporting.

  3. Assist in the preparation of project and portfolio reports, presentations, and stakeholder updates.

  4. Support the consistent application of governance frameworks and standards across the project portfolio.

  5. Coordinate competing priorities and deadlines, ensuring tasks are delivered on time and to a high standard.

  6. Act as the first point of contact for EPMO administrative matters, engaging professionally with stakeholders.

  7. Contribute to process improvement initiatives that enhance the efficiency of EPMO operations.

About you:

Essential:

  • Experience in project administration or coordination.
  • Proficiency in Smartsheets (dashboards, reporting, workflows).
  • Strong organisational skills and ability to manage competing priorities.
  • Effective communication and stakeholder engagement skills.
  • Ability to prepare clear reports, presentations, and documentation.
  • Relevant tertiary qualifications in business administration, project management, or related field.

Desirable:

  • Experience supporting an EPMO or large project environment.
  • Knowledge of project governance processes.
  • Familiarity with other project tools (e.g., MS Project, Power BI, JIRA).

About Janison

Janison exists to transform the way people learn. Our team of educators, technologists and change agents empower teachers, students, accreditation bodies and governments to achieve meaningful educational outcomes by measuring knowledge and progress.

Founded 25 years ago, we are an Australian-owned edtech pioneer delivering more than 6.5 million assessments annually in 117 countries. Our technology supports our commitment to equity and accessibility for all. To learn more about us, visit

Why Janison?

As a finalist in the 2023 Wrk+ Great Place to Work Awards, we are delighted to offer you a fun and inclusive workplace environment, plus:

  • Access to our generous Employee Share Ownership Plan.
  • A 5th week of annual leave (conditions apply) and a day off on your birthday
  • Parental benefit including paid leave, continued super contributions and more
  • Annual pay review and bonus program
  • A focus on virtual engagement and inclusivity to support our distributed workforce across the globe
  • A focus on development and upskilling opportunities (if that's what you're after)

For a glimpse into Janison's culture and to see our regular employee updates, follow #onejanison on LinkedIn. We'd love for you to be part of our community

Bay 5 – 7 North, 2 Locomotive Street, Eveleigh, Sydney, NSW 2015, Australia

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