Office Manager

2 days ago

Seaford, South Australia Croudace Constructs Full time $60,000 - $90,000 per year

Do you get a thrill from keeping chaos at bay? Are you equally happy ordering toilet paper wrangling HR forms, and being the friendly voice that greets clients? If so, you might just be our next Office Manager (aka Chief Everything Officer).

About us

We're a small but mighty business where everyone pitches in, laughs often, and gets things done. We don't have 14 different departments — we have you. You'll keep the wheels turning, the team smiling, and the office stocked with the essentials. This is a key role — you are the know-it-all, the problem solver, the go-to person everyone turns to when things need fixing, finding, or finishing.

What you'll be doing (spoiler: a bit of everything, really):

Administrative & Office Management

  • Be the first point of contact for clients, suppliers, and visitors (phone, email).
  • Manage office supplies, equipment, and general upkeep (from milk, sugar, coffee, to toilet paper and stationery).
  • Handle incoming/outgoing mail and keep filing (both physical and digital) under control.
  • Organise and maintain company records, licenses, and compliance documents.
  • Keep workplace health & safety records up to date (because we like our people in one piece).
  • Take over some of the tasks our Director thinks he can do himself — but let's be honest, he's only human (even though he doesn't always think so).

Project & Site Support

  • Assist project managers with scheduling, paperwork, and progress tracking.
  • Prepare and process purchase orders, quotes, and supplier invoices.
  • Maintain job files, site documentation, and subcontractor agreements.
  • Help coordinate deliveries, subcontractors, and site access (aka herding cats).
  • Jump in on fleet management and make sure vehicles are where they should be, when they should be.

Financial & HR Administration

  • Process invoices, receipts, and timesheets.
  • Support payroll prep and liaise with our accountant/bookkeeper.
  • Track expenses and lend a hand with budget reporting.
  • Assist with recruitment (ads, interviews, uniforms and onboarding — and keeping it all organised).
  • Maintain staff records, inductions, licenses/tickets, and training.
  • Host team meetings, take minutes, and keep everyone accountable to KPIs (yes, calling people out when they're slacking is part of the gig).

Compliance & Safety

  • Keep insurances, licenses, and permits up to date (because expired paperwork = headaches).
  • Assist with WHS documentation and audits.
  • Make sure site induction packs and safety checklists are current.

General All-Rounder Duties

  • Act as the link between management, site crews, and clients.
  • Problem-solve the random daily issues that pop up.
  • Help with marketing or tender submissions (in small companies, admin often wears this hat too).
  • Be process-driven: keep checklists current, ensure end-of-month is wrapped up neatly, and make sure everyone dots their i's and crosses their t's.
  • Basically: do what it takes to keep things running smoothly — from chasing unpaid invoices to making sure the milk, coffee, sugar, and toilet paper never run out.
  • Be the first to put your hand up and pitch in, no matter what the situation.
Software & Training
  • Project Management: We use AroFlo — training will be provided, and you'll need to stay on top of all projects.
  • Other software we use: Xero, Employment Hero, Outlook, and the full MS Office Suite.
  • Experience: Previous experience with these systems is desirable but not required — if you're a quick and confident learner, you'll pick it up in no time.
About you

You'll love this role if you:

  • Are a natural organiser who can juggle five tasks without dropping the ball.
  • Have a knack for problem-solving and taking initiative.
  • Aren't afraid to keep people (including management) on track and accountable.
  • Enjoy variety — one moment payroll, the next wrangling site docs or coordinating a fleet vehicle.
  • Have excellent communication and people skills (you'll be everyone's go-to).
  • Bring prior admin or office management experience in construction industry (bonus points if you've worked in a small business where multitasking is a sport).
  • Must have unrestricted rights to work in Australia
Perks of joining us
  • Work in a small, friendly team where your contribution really matters.
  • A role that's never boring (promise).
  • Bragging rights that you're the one who actually keeps this place running.

If you're ready to be the person everyone secretly knows is the real boss, hit Apply Now and tell us why you're our next Office Hero.

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