Admin Assistant

10 hours ago

Seaford, Victoria, Australia City Wide Air Full time $40,000 - $60,000 per year
Administration Assistant

Location: Seaford, Victoria

Employment Type: Full Time

We're looking for an organised and enthusiastic Administration Assistant to join our friendly team. This position is ideal for someone looking to gain valuable office experience or for an individual who wants to enjoy a stable, well-supported role in a more relaxed job position.

You'll work closely with our two Operations Administrators and be supported by the General Manager. Full training will be provided, and you'll be part of a team that values reliability, attention to detail, and a positive attitude.


Your main responsibilities will include:

  • Preparing and completing compliance certificates using provided templates
  • Answering inbound calls and assisting customer enquiries
  • Sending alert text messages and following up with customers
  • Requesting and recording customer feedback
  • Processing invoices and following up on overdue payments
  • General administration and office support as required

What we're looking for:

  • Good communication and interpersonal skills
  • Strong attention to detail and accuracy
  • A positive, can-do attitude and willingness to learn
  • Basic computer skills (Microsoft Office, email, etc.)
  • Reliability and consistency — we value people who take pride in their work

What we offer:

  • Supportive and friendly team environment
  • On-the-job training and ongoing support
  • Consistency of day-to-day expectations with the ability for growth to those suited and willing
  • A workplace that values work-life balance

City Wide Air is a growing mechanical plumbing business specialising in heating and cooling. In under two years, we've experienced significant growth and now have a team of 8 in-house installers, 4 office staff, and several subcontracting teams.

We're looking for a reliable Administration Assistant to take on day-to-day administrative tasks and support our expanding operations. This role is ideal for someone who enjoys a steady, well-structured position with manageable responsibilities — or for someone eager to get their foot in the door and grow their skills within a supportive team environment.

If you're someone who enjoys being part of a team, takes pride in helping things run smoothly, and wants to be supported in your role, we'd love to hear from you

Apply now with your resume and a short cover letter telling us a bit about yourself.

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