Accounts Payable and Administration Assistant

4 days ago

Seaford, Victoria, Australia Endeavour Petroleum Full time $45,000 - $60,000 per year

Accounts Payable and Administration Assistant

We are seeking a highly motivated person who has high volume data entry experience AP invoices per day), is a fast learner, can work in a team and has a positive can-do attitude. You will need to be able to work effectively in a busy environment, by multi-tasking and managing competing deadlines. You will need to be a motivated team player who can add to a great company culture and office environment with high standards and a great attention to detail.

Accounts Payable and Administration Assistant will be responsible for a range of accounts payable tasks, administration tasks and general accounting functions including reconciliations and back up support to the Accounts team.

KEY RESPONSIBILITIES

  • Daily Fuel Invoices – reconcile, enter in the system, match/reconcile to source documents and setup payment within terms.
  • Daily and Monthly AP related Bank & GL reconciliation enquiries, monthly credit card, automated payment reconciliations
  • Ensuring supplier queries (disputed invoices, payments etc) are answered in a timely manner.
  • Manage Eftsure supplier setup & payment check process.
  • Setup & onboard new suppliers for appropriate business checks and approvals
  • Producing regular reports such as Aged Payables report for management on creditors status and highlighting issues/concerns
  • Processing Supplier credit applications and record keeping
  • Checking all substantive documents such BOL, Delivery Dockets, checking rebates, discounts promised by suppliers and processing all business invoices etc.
  • Ensuring general expense invoices are accurately processed and in line with payment terms.
  • Update and reconcile weekly bank report - AP, resolve supplier queries.
  • Ensuring Accounts Payable and Accounts Receivable functions working together
  • Maintaining relationships with stake holders such as Retail Sites, Fuel Depots, Management Team, Suppliers, Carriers etc
  • Control and store documentation relating to supplier pricing, rebate, discounts, contracts, tenders, purchase orders and procurement guides etc.
  • Assisting with BAS, End of Year Financial Process etc
  • Attend meetings such as weekly Finance meeting as A/P resource.
  • Setting up bank payments via Eftsure process such as direct credit, supplier payments etc.
  • Undertaking full ownership of AP Month End Process
  • Working closely with finance team to ensure seamless operations.
  • Undertake reconciliations in daily retail sales, merchant tender, merchant fees, GL accounts & other areas as request by Finance Manager and CFO
  • Administrative & account tasks and other duties as required.

QUALIFICATIONS

  • Administrative data processing experience, preferably in a high-volume Commercial environment.
  • Demonstrated accounts payable and administration experience
  • Excellent "attention to detail" and ability to problem solve.
  • Confident communication and customer service skills
  • Adaptable to change.
  • Ability to work in a team as well as autonomously.
  • Strong proficiency in the Microsoft Office Suite of Products
  • Time management skills
  • Sage 300 experience preferred but not essential.

Endeavour Petroleum is a family owned rapidly growing petroleum retail business which is committed to the communities and people it deals with. We are based in Seaford, Victoria.

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