Executive Assistant
6 days ago
We have four new 12–18-month contracting positions for Executive Assistants with one of the largest and most reputed Technology Clients on the planet. You will be working mapping to senior leaders across the following sectors: Enterprise, Public Sector, STU and Financial Services
ADMINISTRATIVE ASSISTANT JOB DESCRIPTION:
Summary:
The main function of an Executive Administrative Assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical administrative assistant acts as information and communication managers for an office.
Typical Day in the Role:
• Supervise general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
• Review and approve invoices, reports, memos, letters, financial statements, and other documents.
• Review and approve corporate documents, records, and reports.
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
• Prepare agendas and make arrangements for committee, board and other meetings.
• Make arrangements for travel, planning meetings, etc – roughly 6-8 domestic trips per year.
Skills:
• Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.
• Strong ability to work independently and manage one's time.
• Strong ability to keep information organized and confidential.
• Strong ability in event planning.
• Strong leadership and mentoring skills necessary to provide support and constructive performance feedback.
• Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.
• Agility, previous experience from stable roles
• fast paced experience – IT experience would be preferable
Education/Experience:
• High school diploma or GED required.
• up to 7 years' experience Preferred.
• Experience working with executives required.
Top 3 Skills Required:
Experience in a similar admin position, calendar management, invoice management, strong organizational skills, Strong communication and collaborations skills
Ability to stay calm under pressure
M365 suite
Skills:
• Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.
• Strong ability to work independently and manage one's time.
• Strong ability to keep information organized and confidential.
• Strong ability in event planning.
• Strong leadership and mentoring skills necessary to provide support and constructive performance feedback.
• Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.
• Agility, previous experience from stable roles
• fast paced experience – IT experience would be preferable
Education/Experience:
• High school diploma or GED required.
• up to 7 years' experience Preferred.
• Experience working with executives required.
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