Project Administrator

Department: Engineering - ANZ

Location:
North Strathfield, NSW, AU, 2137

Job Function: Supply Chain - ANZ

Employment Type: Full time

The Arnott's Group portfolio of brands continues the 160-year legacy of the Arnott family, providing quality, great-tasting food to create delicious moments for consumers across the world.

About the Role:

This role supports the ANZ capital engineering team in procurement, shipping and project cost management. The ANZ capital team is based at multiple sites with operations in Sydney, Brisbane, Melbourne and Adelaide so much of the work will be remote assistance of team members.

Accountabilities will include supporting the acquisition of equipment, engineering services and other project related items. You will proactively maintain equipment supplier relationships and confirm that they are on track to meet the project timelines.

What your days looks like:

• Entering & tracking requisitions and purchase orders, goods receipting, invoice tracking, vendor management and ad hoc reporting
• Ensuring suppliers quotations and invoicing are in line with The Arnotts Groups (TAG) company payment terms and raising early payment requests with Accounts and treasury outside of these exceptions, in collaboration with the Project Manager
• Goods receipting under the direction of the Project Manager
• Reporting on delivery timelines for equipment, regular connections with vendors and forwarders to ensure smooth delivery
• Create and control filing of project documentation including claims, invoices, schedules of payment, shipping documents
• Managing and reporting on the timely delivery of goods to the project site, following up and escalating issues
• Organising equipment importation including Customs / shipping clearance & tariffs
• Assistance with monthly capital forecasting in particular the monthly foreign exchange forecast to treasury.
• Review weekly parked invoices reports of all Capital Project managers and ensure follow up of unpaid purchase orders
• Administrative support for the engineering teams e.g. Coordinating completion of the TAG project shutdown plan.

The Ingredients for Success:

Just like you can't make a Tim Tam without chocolate, there are a few essential ingredients we need for this role;

• No formal education required. Qualifications in Business Management or Logistics are desireable
• Experience in daily use of SAP in a Project management or manufacturing environment
• Project/construction/sustainment support experience or similar
• Able to collate and present data
• Collate and format project documentation: O&M manuals, minutes, safety records
• Experience working with technical teams
• Competent in use of Microsoft office suite – especially Excel and Powerpoint
• Have a clear understanding of international shipping and associated logistics
• Naturally, must have the ability to manage conflicting deadlines, changing priorities and multiple tasks
• Excellent written and oral communication skills. Transparent, concise communicator

Perks:

• Discounted Gym Memberships
• 12 Weeks Paid Parental Leave for all new parents.
• Free onsite parking
• Discounted Products
• Discounted Health Insurance
• NAWO membership

Our Culture:

We stand for high performance with integrity and find moments of pride and celebrate the wins gained from our collective effort. These are part of our culture and the cornerstones of The Arnott's way. When you join our team, you can expect to experience a real sense of belonging, be empowered with accountability, be recognised for your contribution, collaborate with great people.

To Apply:

We value diversity in our workforce. If you require any reasonable adjustments, please inform our team so that we can work together to support your needs throughout the recruitment process.

• We do not accept unsolicited resumes from agencies