Administration Assistant

Health Information Services – Administration

Casual position (approx. 3 shifts per week between Mon-Sun, 7AM-9PM)

Malvern location (occasionally Brighton)

Help keep healthcare moving behind the scenes – Join Cabrini's HIS team
At Cabrini, our Health Information Services team play a vital role in ensuring every detail of a patient's health journey is captured, managed, and stored securely in their medical record. Our work ensures clinicians have the accurate, up-to-date information they need to make critical decisions, while safeguarding privacy and compliance every step of the way. If you're detail-driven and passionate about data integrity, this is where your skills can make a real difference.

What your day as a Health Information Services Administrator will look like:

• Retrieving and delivering medical records to various departments for planned patient admissions and attendances complying with collection and delivery schedules

• Processing and collating medical records for discharged patients

• Creation of new medical records as well as maintenance and storage of records within prescribed timeframes

• Accurately filing records in main department and secondary storage areas

• Ensuring completion of documentation and updating of patient information where required using the patient database

Key requirements of the role 

This isn't your average desk job - it's active, rewarding, and full of variety. You'll be moving between departments, handling physical records, and working closely with different teams across the hospital. You will also have: 

• Certificate IV in Hospital Administration or Business Administration (desirable)  

• Previous experience working with medical records or familiarity with medical terminology is a bonus, but not essential 

• Team oriented approach - collaborative, dependable, and equally capable of working independently when required 

• Strong communication, interpersonal and customer service skills, with a positive attitude that builds rapport across teams 

• A keen eye for detail and accuracy, as well as the ability to maintain confidentiality 

• Solid organisational, numeracy and literacy skills to support administrative efficiency 

We're offering casual shifts across weekdays, afternoons, weekends, and occasional public holidays (7.6 hours – 9 hours per shift), with potential for permanent part-time opportunities down the line. You will need to be available for a minimum of 3 shifts per week.

Training requirements

New staff must be available to commit to an initial 4-week training period across Monday - Friday upon commencement (minimum of 4 weekdays).

Cabrini offers: 

• Salary Packaging up to $18,850 per year tax free to increase your take-home pay

• Attractive casual hourly rate plus 13% superannuation 

• Located close to public transport with Myki discount on offer

• Range of discounted retail offers, hospital services and savings on eligible private health fund services

• Enjoyable workplace culture in a mission-based, values driven healthcare organisation 

Interested? To view the full position description click here

Enquiries should be directed to: Liz Mines, Operations Manager Health Information Services –

Does this sound like your new role? Bring your skills and enthusiasm to Cabrini Health and help optimise the patient experience and health outcomes for our community.

Cabrini Health acknowledges the importance of creating a work environment that is welcoming, safe, equitable and inclusive for people of all backgrounds and abilities. Inclusion is core to our mission.

As part of our commitment to Reconciliation and Closing the Gap in employment related outcomes, we encourage applications from Aboriginal and Torres Strait Islander Peoples.

Working for Cabrini

Cabrini Health is a Catholic, private, for-purpose health service located in Melbourne's southeast. Inspired by the mission and ethic of care of the Cabrini Sisters, providing quality, compassionate care to our community for more than 75 years.

There is something special about Cabrini Health. Our highly skilled staff and specialists incorporate clinical research, innovative models of care and state-of-the-art technology to deliver the best possible care and outcomes for our patients. We demonstrate our mission to serve our community through outreach programs that support asylum seekers, provide healthcare in rural communities and in underdeveloped countries.

Our size, reputation and growth strategy ensure genuine opportunities for our people to learn, grow and realise potential.

Our values: Compassion - Integrity - Courage - Respect

MANDATORY FOR ALL NEW STAFF TO CABRINI

Employment with Cabrini Health will be based on satisfactory background checks such as professional references, National Police Check, vaccinations for annual Influenza plus a Working with Children Check (WWCC) may also be requested. Vaccination for COVID-19 is highly recommended.