Project Administrator

3 days ago

Darwin, Northern Territory, Australia Embedded Expertise Full time $60,000 - $80,000 per year

Are you a highly organised and proactive professional looking to support senior leadership while contributing to major project delivery?

We are seeking an experienced Executive Assistant / Project Administrator to join a dynamic team in Darwin. This hybrid role offers a unique opportunity to combine high-level executive support with hands-on project administration.

Employment Type

Full-time, 2-year Engagement

Band 2 Administrative and Corporate Services

Key Responsibilities
  • Provide executive-level administrative support to senior leadership and project teams.
  • Coordinate calendars, meetings, and briefing materials with precision and confidentiality.
  • Maintain project documentation including meeting minutes, action registers, risk logs, and status reports.
  • Support procurement, contract management, and budget tracking activities.
  • Liaise with internal teams and external stakeholders to ensure smooth project execution.
  • Assist in preparing presentations, reports, and dashboards for project governance.
  • Manage sensitive information with discretion and professionalism.
About You

Essential

  • Strong initiative, self-motivation, and time management skills.
  • Proven ability to manage competing priorities with attention to detail.
  • Experience in project administration or coordination in a fast-paced environment.
  • Excellent communication and interpersonal skills across diverse stakeholder groups.
  • Proficient in Microsoft Office and calendar management tools.
  • Valid NT driver's licence or equivalent.

Desirable

  • Experience supporting senior executives or leadership teams.
  • Familiarity with document control systems and project management tools (e.g., MS Project, SharePoint).
  • Knowledge of IT systems such as TRIM, Pronto, and Microsoft Office Suite.
  • Understanding of project management methodologies (e.g., PRINCE2, PMBOK, Agile).
  • Background in procurement, contract administration, and financial tracking.
  • Relevant qualifications and Senior First Aid certification.

Additional Information

The successful candidate will be required to undertake a pre-employment medical. Employment is conditional upon satisfactory results.

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