Project Support Officer

Job description

Agency Department of Mining and Energy Work unit Beetaloo Project Management Office

Job title Project Support Officer Designation Administrative Officer 6

Job type Full time Duration Fixed to 01/10/2027

Salary $96,620 - $107,721 Location Darwin

Position number 48553 RTF Closing 02/10/2025

Contact officer Emily Rutherford, Executive Director on or

About the agency

Apply online

APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR

TERTIARY QUALIFICATIONS.

Information for applicants – inclusion and diversity and Special Measures recruitment plans

The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates

people with disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment

process or job, please discuss this with the contact officer. For more information about applying for this position and the

merit process, go to the OCPE website.

Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures

plans, go to the OCPE website.

Primary objective

Provide quality business and project management support and advice to the Beetaloo Project Management Office including

assisting with the development of business systems, policies and procedures and providing research and reporting advice

and services.

Key duties and responsibilities

1. Coordinate the PMO's reporting requirements, including external corporate reporting (e.g. Cabinet business forecasts

and status reports) and internal corporate reporting ensuring that deadlines are met.

2. Undertake research and business projects as directed by the Senior Director and members of the PMO that may require

coordination across government agencies and/or with external parties.

3. Provide a high level of administrative and secretariat support for meetings and workshops including the scheduling of

meetings, preparing agendas, preparation and distribution of background papers, taking and distribution of minutes.

4. Track and coordinate the preparation and timely submission of Cabinet submission comments, Ministerial

correspondence, Legislative Assembly and other high-level briefings.

5. Provide general administrative, project and operational support for the PMO, including travel arrangements, and general

correspondence.

Selection criteria

Essential

1. Ability to provide quality business and project management support and advice to the Beetaloo Project Management

Office (PMO), with relevant knowledge of the onshore gas industry or Beetaloo development.

2. Proven ability to develop, maintain and provide advice on procedures for administrative and business processes.

3. Demonstrated skills in providing high level administrative, secretarial, governance and corporate support services.

4. High level organisational skills including sound minute taking skills and a demonstrated attention to detail and accuracy.

5. Well-developed information technology knowledge and skills including the use of word processing and spreadsheet

software packages as well as project management tools and relevant mainframe applications.

6. Demonstrated organisational skills with the ability to manage multiple tasks and deliver outputs within tight timeframes,

often with conflicting deadlines while maintaining high standards of accuracy and attention to detail.

7. Well-developed interpersonal skills and ability to build and sustain positive relationships with team members, senior

government representatives, and senior industry stakeholders.

8. Proven capacity to undertake research and use written communication skills to review, edit, prepare and write clear,

concise and timely reports, statements, briefs, fact sheets or any other material required.

9. Valid driver's licence or have the ability to obtain one.

Desirable

Sound understanding of project management, project administration, procurement and/or contract management practices.