Project Administrator

1 week ago

Darwin, Northern Territory, Australia ENCABA GROUP PTY LTD Full time $70,000 - $95,000 per year

The Opportunity

Encaba Group is a Northern Territory–based electrical engineering, automation, and switchboard manufacturing company delivering end-to-end turnkey solutions across defence, mining, utilities, and infrastructure. As we continue to take on increasingly complex projects, we are seeking a highly motivated and experienced Project Administrator to become a critical hub for our project delivery team.

This is more than a support role. We are looking for a process-builder and a proactive problem-solver who can take ownership of the administrative backbone of our projects and help us continuously improve how we operate.

What you'll do

As a key member of the project team, you will:

  • Own the administrative success of multiple high-value electrical and automation projects, partnering directly with Project Managers and Engineers.
  • Develop and manage robust project documentation systems, ensuring the accuracy and control of all registers, drawings, reports, and communications.
  • Drive project momentum by coordinating schedules, tracking milestones and deliverables, and anticipating potential roadblocks.
  • Manage the procurement lifecycle, from supplier engagement and raising purchase orders to proactively tracking long-lead items to mitigate delays.
  • Proactively identify gaps in project workflows and take the initiative to develop and implement more efficient processes and systems.
  • Champion compliance with Encaba's ISO 9001 Quality Management System, ensuring all project activities meet our high standards for quality and safety.
  • Serve as a key liaison between clients, subcontractors, and internal teams, ensuring communication is clear, consistent, and professional.

What you'll bring

  • A minimum of 3 years' experience in a high-autonomy project administration role, ideally within the engineering, construction, resources, or manufacturing sectors.
  • A 'process-builder' mindset. You don't just follow the checklist; you see opportunities to improve it and have the confidence to take action.
  • Exceptional problem-solving skills, with a proven ability to anticipate project risks and contribute to effective mitigation strategies.
  • Strong proficiency with the Microsoft Office Suite. Experience with job management software (e.g., Simpro), project management software and formal document control systems is highly desirable.
  • Outstanding organisational and time-management skills, with the proven ability to confidently manage competing priorities in a dynamic environment.
  • Meticulous attention to detail and excellent written and verbal communication skills.

Why join Encaba?

At Encaba, we pride ourselves on being more than just an engineering company; we're a close-knit team that supports one another. You'll have the chance to work on exciting and technically diverse projects while being surrounded by people who value collaboration, innovation, and growth. We believe in giving our staff the opportunity to develop their skills, take ownership, and make a real impact.

We work hard, we celebrate wins together and we support each other along the way. If you are an experienced Project Administrator who is motivated by working in a fast-paced and innovative engineering environment, we'd love to hear from you.

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